SETHLINA DOEYO OCLOO
Accra
Summary
Reliable and enthusiastic Administrative / Procurement Officer with 4 to 5 years of experience in efficient Program and Stakeholder relationship management. Adept at prioritizing tasks, maintaining organization, and optimizing workflow. Aspire to be a Global Business Lead by enhancing communications between governments, improving products and services, and contributing towards the development, sustainability, and long-term success of the organization.
Overview
4
4
years of professional experience
Work History
Administrative / Procurement Officer
African Institute for Mathematical Sciences
02.2020 - Current
- Researching, and coordination of 3 new program modules for AIMS Ghana increasing the number of annual students intake from 60 to 240.
- Manages 10 - 15 key stakeholder and supplier relationships.
- Prepares quarterly and annual administrative reports outlining business intelligence and management information to guide strategic decision-making.
- Organize and control day to day running of the operations department of 4 staff
- Plan, coordinates and ensures all required logistics for ten workshops and conferences annually with approximately 100 to 150 participants per conference.
- Supervised 15 electronic tender documentation for organization compliance annually including documentation, bid evaluations, and publication notices which attracted.
- Analyzed and researched current and new suppliers to understand availability of products and services, timeframes, and cost thereby increasing our reliable supplier database from 85 to 235.
- Reviewed and negotiated key contracts with suppliers which led to 15 to 20% price reduction from supplier
- Assist in the preparing and administration of key Operational budget of USD 2,433,508.00 reducing operational cost by 10% through strategic procurement and process improvements.
- Annually Initiates 580 payment documentations to finance department for payment.
Education
MSC - Procurement and Supply Chain Management
University Of Ghana Business School
Accra, Ghana04.2024
Bachelor of Business Administration - Human Resource Management
Central University
Accra, Ghana07.2022
Higher National Diploma - Human Resource Management
Central Pre-University & Professional Institute
Accra, Ghana06.2016
Skills
- Budget management
- Project management
- Skilled negotiator
- Problem resolutions
- Excellent public speaking skills
- Ability to work with minimum supervision
- Attention to details
- Effective communication skills
- Good interpersonal relationship
- Knowledge of Microsoft Word and Excel, and Google Workspace
Accomplishments
- Worked directly with senior leadership to develop and administer USD 2, 433, 508.00 per year Organizational budget.
- Planned and coordinated 10 research workshops and 30 public engagement projects resulting in an increased rate of mathematical training and workshops for more than 1, 000 Ghanaian youth annually.
- Updated and implemented procurement policies for continued company compliance with overall organizational guidelines.
- Planned and coordinated 3 Mathematical Science programs resulting in more than 200 graduates annually with 45% being women.
- Maintaining key stakeholder relationships with Donors and Partners such as Ghana Education Trust Fund, Ministry of Education, UNESCO, Partner Universities, Suppliers for a successful program Implementation
- Key Organizer - Gender Summit 2023, Accra, which welcomed more than 300 participants.
Timeline
Administrative / Procurement Officer
African Institute for Mathematical Sciences
02.2020 - Current
MSC - Procurement and Supply Chain Management
University Of Ghana Business School
Bachelor of Business Administration - Human Resource Management
Central University
Higher National Diploma - Human Resource Management
Central Pre-University & Professional Institute
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