Yaw Oppong Oduro
Cape Coast
Summary
Experienced and dedicated procurement professional with a decade of proven success in effectively managing vendor relationships to optimize cost-effective and timely purchasing operations. Skilled in negotiation and contract development, with a strong proficiency in utilizing the Ghana Electronic Procurement System. Committed to streamlining procurement processes and ensuring the highest standards of quality and efficiency. Results-oriented individual consistently delivering exceptional outcomes in a fast-paced and dynamic environment.
Overview
11
11
years of professional experience
Work History
Procurement Officer
College of Education Studies-University of Cape Coast
12.2023 - Current
- Prepare procurement plan for the College.
- Ensured compliance with organizational policies, legal requirements, and industry standards in all procurement activities.
- Coordinate evaluation activities of the Tender Evaluation Panel and prepare evaluation report for Entity Tender Committee through Ghana Electronic Procurement System-GHANEPS.
- Participate in professional development opportunities to stay current with industry best practices and continuously improve procurement skills.
- Prepare accurate purchase orders using relevant software applications, ensuring clear communication of requirements to suppliers.
- Input, analyzed and reported on data covering all aspects of procurement operations.
- Support sustainability efforts within the organization by procuring environmentally friendly materials whenever possible.
- Collaborate cross functionally to identify opportunities for improving efficiency in purchasing procedures.
- Sourced high-quality products by establishing stringent selection criteria for potential suppliers based on quality, price, and service reputation.
- Assist in developing annual budgets by forecasting procurement needs accurately based on historical data analysis.
- Built relationships with suppliers to negotiate ideal terms for purchases.
- Maintain detailed records of all procurement activities for reference purposes as well as for auditing and compliance.
- Develop strong partnerships with suppliers to secure favorable pricing, payment terms, and delivery schedules.
- Manage procurement projects from initiation to completion, ensuring timely delivery of goods and services.
- Organized competitive bidding processes among suppliers to ensure fair pricing opportunities while maintaining high product quality standards.
- Provided accurate and up-to-date records of leading procurement procedures.
- Manage approximately 25 incoming calls and emails from user departments and suppliers per day.
Assistant Procurement Officer
College of Education Studies-University of Cape Coast
12.2021 - 12.2023
- Optimized supplier performance through regular evaluations, fostering strong relationships and ensuring timely deliveries.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Managed database of vendor details and pricing information to maintain organization.
- Participated in supplier audits to verify adherence to quality standards and requirements, ensuring the delivery of high-quality products.
- Negotiated contracts with suppliers for optimal pricing, achieving significant cost savings for the organization.
- Conducted thorough market research to identify new suppliers and products, enhancing the company's competitive edge.
- Maintained procurement records in accordance with the Ghana Public Procurement Act (Act 663) 2003 as amended.
- Collaborated with different departments to forecast demand and ensure accurate inventory levels.
- Monitored vendor performance metrics, identifying areas for improvement and recommending corrective actions when necessary.
- Reduced lead times by establishing strategic partnerships with key suppliers, improving overall efficiency of operations.
- Facilitated cross-functional team meetings to discuss procurement-related issues and develop effective solutions collectively.
- Maintained up-to-date knowledge of industry trends and best practices, applying this expertise to improve procurement processes continually.
- Resolved disputes with suppliers professionally, maintaining positive relationships while protecting the company's interests.
Senior Procurement Assistant
Procurement Section-University of Cape Coast
01.2014 - 12.2021
- Assisted scanning market to discover potential suppliers for procurement transactions and long-term relationship.
- Liaised with suppliers, user departments and other technical functions to build up specification
- Evaluated bids and made recommendations based on technical and commercial factors.
- Collaborated with key technical persons to ensure clarity of specifications for quotations.
- Provided market information on new products and services to user departments.
- Prepared and evaluated tender documents
- Informed user department on continuous update on delivery status and delays if any.
- Raised Local Purchase Order (LPO) for recommended suppliers.
- Provided purchase information to support budget planning, expenditures and financial commitments.
- Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
- Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
Education
MCIPS - Procurement and Supply Chain Management
Chartered Institute of Procurement And Supply
United Kingdom02.2018
Bachelor of Science - Procurement and Logistics
Ghana Technology University College
Accra, Ghana07.2015
Higher National Diploma - Purchasing and Supply
Takoradi Polytechnic
Takoradi, Ghana07.2012
Skills
- Supply Chain Management
- Warehousing
- Logistics
- Risk Analysis
- Contract Management
- Negotiation
- Stakeholder Engagement
- Market Research
- Purchase order creation
- Ethical and professional standards
- Microsoft Office Applications
- Expertise in Ghana Electronic Procurement System-GHANEPS
- Excellent Communication
- E-procurement Systems
Training
- 05/15/24 - 05/16/24, Effective Price Quotation and Tender Preparations
- 05/23/23 - 05/26/23, Principles and guidelines for Framework Agreement
- 11/28/20, Supply Chain Lessons from COVID 19
- 10/28/20, Improving Small and Medium Enterprises participation in public sector procurement
- 08/29/18, Value for Money and Total Cost of Ownership
- 05/03/18, Public Financial Management Act
- 02/15/18, E-Procurement as a Cost Saving Tool for National Development
- 08/18/15 - 08/20/15, Procurement and Contract Management
Accomplishments
- 2021 - Present, Educated the College on the relevance of the Ghana Public Procurement Act, 2003, (Act 663), as amended.
- 2019 - 2021, Reduced the number of complaints by user departments through effective consultation with with stakeholders.
- 2016 - 2019, Achieved timely preparation and implementation of procurement processes.
- 2014 to 2016: Managed the entire process in the planning of procurement and supply chain activities for any procurement project I was assigned to, ensuring effective functioning processes to avoid costly delays and lost opportunities, and maintained procurement records using excel sheets for operational efficiency.
REFEREES
i. Dr. Nicholas Ampofo, MCIPS
Head, Procurement Section
University of Cape Coast
nampofo@ucc.edu.gh
233(0)243422871
ii. Mr. Kwabena Owusu
Director of Finance
Cape Coast Technical University, Cape Coast
Kwabena.owusu@cctu.edu.gh
0244040067
iii. Dr. Jacob Dapilah
Ghana Technology University College
Lecturer, Faculty of IT Business
Takoradi Campus, Takoradi
dapilah2002@yahoo.com
0553799358
Timeline
Procurement Officer
College of Education Studies-University of Cape Coast
12.2023 - Current
Assistant Procurement Officer
College of Education Studies-University of Cape Coast
12.2021 - 12.2023
Senior Procurement Assistant
Procurement Section-University of Cape Coast
01.2014 - 12.2021
MCIPS - Procurement and Supply Chain Management
Chartered Institute of Procurement And Supply
Bachelor of Science - Procurement and Logistics
Ghana Technology University College
Higher National Diploma - Purchasing and Supply
Takoradi Polytechnic
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