Vincent Kofi Ottis-Ocanson
Accra
Summary
Profile summary Certified Accountant with over 10 years of experience in financial analysis, streamlining accounts, and financial planning. Highly motivated professional with a proven track record of delivering accurate reports and high-quality service. Possess a comprehensive understanding of all aspects of accounting and financial planning. A dedicated leader with the ability to lead effective teams in attaining profit improvement.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Deputy Finance Manager
DDP Outdoor Limited
Accra, Greater Accra
05.2021 - Current
- Management of Accounts Receivable by ensuring invoices are delivered on a timely basis to improve collections and liaising with sales to analyse and take up collections of overdue collections
- Coordinator of all departments to bring synergy into the operations of the company
- Detail Role
- Coordinated successfully with the SAP team to implement SAP Business One (SAP B1) ERP at the company
- Successfully take on all the prior year balances and lead the team to accurately process all 2022 transactions
- Preparation of the monthly management accounts using SAP B1
- Completed the 2021 & 2022 annual financial audits and accordingly file the returns with the respective organizations
- Processing of Monthly Payroll by the use of Sage 300 HR software and
- Streamlined the accounts payable and receivable process, resulting in a 75% reduction in payment processing time
- Analysed financial data to identify trends, potential risks, and areas for improvement
- Developed a comprehensive budgeting system that enabled the company to track and monitor spending to ensure compliance with budgetary goals
- Collaborated with cross-functional teams to ensure accurate and timely financial reporting
- Reconciled accounts regularly to ensure accuracy and identified and resolved discrepancies promptly
- Provided guidance and training to staff on accounting procedures and best practices
- Performed reconciliations between the general ledger, bank accounts, and credit card accounts to ensure the accuracy of financial information
- Developed and maintained an accurate and up-to-date accounting system that tracked expenses, revenues, and profits
- Prepared and filed monthly and annual tax returns, resulting in a 95% reduction in filing time
- Processed invoices and payments, resulting in an 80% decrease in accounts receivable collections
Associate Consultant
Multisoft Solutions Limited
Accra
12.2020 - 04.2021
- I was assigned to spearhead the implementation of SAP B1 and Sage 300 HR Software at DDP
- Detail Role
- Providing guidance and advice on the improvements necessary for the transactions and processes in the SAPB1 ERP solution
- Lead the team to work with the implementation team whilst providing guidance and direction on best practices
- Lead the team and guide on updating required schedules necessary for the SAP Business One/Sage 300 implementation
- Document best practices to be used for entering transactions on the various accounts on the Chart of accounts and build training materials For SAPB1
- On-the-job training of the team on how to capture the transactions in SAP Business One/Sage 300
- Define processes and approvals
- Perform all user and system testing
- Assist with resolving issues with SAP Business One/Sage 300 in liaison with the DDP team
- Providing leadership within the project team and is responsible for overseeing the implementation
- Manage all DDP resources and tasks to adhere to the project schedule & timelines
- Data migration import and export resources responsible for all aspects of data and customization
- Especially, migration tasks of cleansing data, considerations of merging data from all sources, determining master data source, and compiling like data into one concise data file
- Drive decisions on data cleansing and integration into SAP Business One/Sage 300
- Point of contact for all day-to-day project operations concerning SAP Business One and SAGE 300 People Implementation
- Notable achievements
- Sage 300 Payroll Software implementation is successful and now live
- SAPB1 ERP implementation is successful and now live., In April 2015, I was recruited into an accounting trainee role by my outstanding performance in the firm’s practical accounting training program in November 2014
- Over the years with the firm, I was assigned to several corporate bodies to perform critical roles in the finance unit until July 2019 when I had to take up the role of head of finance at the company
- During the period from
Head of Finance
Multisoft Solutions LTD
Accra
07.2019 - 11.2020
- Oversee the management and coordination of all financial reporting activities for the group including organizational revenue/expense and balance sheet reports
- Develop and maintain systems of internal controls to safeguard the financial assets of the organization
- Regularly monitor and work closely with management in taking timely action to ensure that budgets and financial plans stay within approved levels
- Accounting, General Ledger, Administration, and Operations
- Supervise the accounting departments of various companies to ensure the proper functioning of all systems, databases, and financial software
- Provide regular maintenance and backup of all accounting systems and supervise company financial staff
- Oversee the preparation and timely filing of all tax returns and manage all tax-related issues
- Oversee preparation of monthly, quarterly, and annual financial statements
- Oversees invoicing and management of accounts receivables for prompt collections of all debts
- Review all month-end closing activities including general ledger accounts, balance sheet accounts, and overhead cost allocation
- Liaise with HR to establish clear organizational structures and succession plans aligned with appropriate responsibilities, accountabilities, and personal development for all staff
- Preparation of the monthly payroll for all the various companies under the Multisoft group
- Supervision of our associate accountants under the controller and data entry business
- Partnerships and Networks for the Delivery of Strategy
- Manages Relationships with External Auditors, Banks, SSNIT, Ghana Revenue Authority, and Regulatory Officers on relevant issues and Suppliers
- Coordinate, analyse, and report the financial performance to the group Director (financial performance, projections, and other special projects as required) to enable a full understanding of the financial position of the Group
- Prepare and submit quarterly reports on work performed for Management and Board attention
- Notable achievements
- Trained associate professionals and the accounts team on the best practices in accounting and financial reporting using ERP systems
- Continuous communication with external partners, which increases the number of rebates received on each contract through better negotiations by the team
- Reduced tax exposures on the company with the help of funds allocation and correct application of the tax laws
- Reduce the tax burden on clients by making a case to Ghana Revenue Authority (GRA) about the company’s VAT
- This increase in sales as the company was allowed to apply a Flat Rate on all software sales and a standard rate on the supply of services
- Supervision of our associate accountants under the controller and data entry business.
- Established and enforced controls on revenue and expenses to protect company assets.
Accountant
MI Ghana Limited, Takoradi W
Takorandi
10.2018 - 06.2019
- Responsible for the preparation of monthly financial results, budget, and quarterly forecasts, and completion of reporting requirements
- Performed detailed analysis of accounts, prepare month-end reports, and presented findings to management
- Checked the general ledger for errors and perform reconciliations
- Prepared and ensured that the necessary monthly statutory payments (PAYE, SSNIT, WHT, VAT, etc) are filed on time
- Responsible for monitoring stock levels and performing inventory reconciliation
- Provided supervision of the annual internal and external audits
- Responsible for reviewing weekly accounts payable run and their authorization
- Supervised all Finance & Administration Department employees and was responsible for the division’s overall management, coordination, and assessment
- Suggested modifications and improvements to existing processes and help in the evaluation of such changes.
Accountant
XDS Data Ghana Limited
Accra
05.2018 - 09.2018
- Appointed by the company to operate and train staff to transfer their financial data from Tally Accounting Software to QuickBooks at the point of changing their accounting software
- This became very necessary as the technical advisor’s time was limited and has to return to the USA after the installation process
- Notable achievements
- Successfully take on all the balances into the new software and run the necessary financial reports to meet the IFRS standard
- Successfully implemented QuickBooks Accounting Software and run the necessary financial reports for management
- Train subordinates in the use of QuickBooks Software and provided expertise in the development of necessary templates for more efficient accounts operations.
Accounts Officer
Cape 3 Services Limited
Accra
08.2017 - 12.2017
- Engaged by the corporate entity to transfer their financial data from Sage One Accounting Software to Sage
- Evolution, at the point of changing its accounting Software due to the growth in the size of the company’s transactions
- Notable achievements
- Successfully take on all the balances into the new software and run the necessary financial reports to meet the IFRS standard
- Train subordinates in the use of Software and provided expertise in the development of necessary templates for more efficient accounts operations.
Finance Manager
Packplus International Limited
Accra
08.2015 - 07.2017
- Performed basic accounting duties including preparation of financial statements (trial balance, statement of Profit or Loss and other comprehensive income, statement of financial position); Initiated, developed, and sustained cordial relationships between Management, Staff, and other stakeholders; reported on daily activities in the Integrated Management System (IMS)
- Notable achievements
- Provided expertise in the development of necessary templates for more efficient accounts operations
- Implemented monitoring mechanisms that uncovered revenue leakages, averting the loss.
Accounts Officer (Trainee Accountant)
Multisoft Solutions Limited
Accra
04.2015 - 07.2015
- Performed basic accounting duties including preparation of financial statements (trial balance, statement of Profit or Loss and other comprehensive income, statement of financial position); reported on daily activities in the Integrated Management System (IMS).
Accounts Administration Officer
LESDEP Ghana Limited, Jasikan V/R
09.2011 - 10.2014
- Initiated, developed, and sustained cordial relationships between the company, community, and other stakeholders; Identified, trained, and set up 500 beneficiaries under the program and monitored the full recovery of funds; Reported on daily activities in the Integrated Management System (IMS); Invited and sensitized farmers and local business owners on best practices in their respective sectors.
Education
Masters of Science (MSc - Accounting and Finance
University of Ghana Business School Ongoing
AccraBachelor of Science (BSc - Accounting & Finance
The University of Cape Coast, EP University HO
2014
Higher National Diploma (HND - Accounting
Ho Technical University
2010
Skills
- Skills & competencies
- With a proven record of accomplishment serving as a Financial Accountant
- Accomplished contributor and a leader with extensive experience in Financial Analysis, Cash Flow Management, Capital Budgeting and Investment Analysis, Communication and leadership, and Compliance and ethics
- A Relationship builder with strengths in collaborating with people from diverse professional backgrounds to effectively manage operational initiatives
- Communicating with outstanding listening skills and the ability to team levels to analyse needs and develop and implement new programs to improve the financial health of a company
- Presenter and trainer skilled in facilitating programs that provide individuals with the knowledge to perform at an optimal professional level
- An Excellent user of the following Accounting Software, ERP Solutions, and Payroll Software:
- Sage X3, SAP, Sage Evolution, Sage Pastel Partner, QuickBooks, and Tally
- Sage X3 Payroll Sage 300 people, Sage Pastel Partner Payroll, Sage VIP Payroll
- Data analytical Tools: Power BI and Tableau
Accomplishments
- Practical Accounting and Sage Pastel and Evolution Software training at Multisoft Solutions Limited November 2014
- Maximizing in-country Value Addition: The role of Indigenous Ghanaian Companies (IGCs) in Joint
- Ventures (JVs) in the Upstream Petroleum Sector Petroleum Commission Takoradi November 2019
- Supplier Development Seminar – Introduction to Coupa – Group Coupa
- New procurement and contract management tool
- Tullow Ghana Limited January 2020
Affiliations
Member Institute of Chartered Accountants (ICA - GH) 2018 to date
Member Institute of Directors GH (AIoD GH) 2020 to Date
Certification
- Certified Chartered Accountant, Institute of Chartered Accountant Ghana - 2018
Timeline
Deputy Finance Manager
DDP Outdoor Limited
05.2021 - Current
Associate Consultant
Multisoft Solutions Limited
12.2020 - 04.2021
Head of Finance
Multisoft Solutions LTD
07.2019 - 11.2020
Accountant
MI Ghana Limited, Takoradi W
10.2018 - 06.2019
Accountant
XDS Data Ghana Limited
05.2018 - 09.2018
Accounts Officer
Cape 3 Services Limited
08.2017 - 12.2017
Finance Manager
Packplus International Limited
08.2015 - 07.2017
Accounts Officer (Trainee Accountant)
Multisoft Solutions Limited
04.2015 - 07.2015
Accounts Administration Officer
LESDEP Ghana Limited, Jasikan V/R
09.2011 - 10.2014
Masters of Science (MSc - Accounting and Finance
University of Ghana Business School Ongoing
Bachelor of Science (BSc - Accounting & Finance
The University of Cape Coast, EP University HO
Higher National Diploma (HND - Accounting
Ho Technical University
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