VICTORIA OWUSUA
Korle Bu
Summary
Dynamic and results-driven professional committed to enhancing organizational well-being through strategic procurement initiatives. Proven ability to collaborate within focused teams to drive efficiency and achieve measurable outcomes. Expertise in leveraging procurement processes to deliver credible results that align with organizational goals. Dedicated to fostering a culture of continuous improvement and innovation in every project undertaken.
Overview
18
18
years of professional experience
Work History
Senior Procurement Assistant
NOGUCHI MEMORIAL INSTITUTE FOR MEDICAL RESEARCH (PROCUREMENT UNIT)
06.2023 - Current
- Develop and implement procurement strategies aligned with organizational goals.
- Forecast procurement needs and create annual procurement plans.
- Conduct market analysis to identify cost-saving opportunities.
- Developing risk management strategies for procurement activities.
- Monitoring and assessing potential risks throughout the procurement lifecycle.
- Implementing mitigation plans to address identified risks.
- Developing and implementing standard operating procedures.
- Monitoring key performance indicators (KPIs) to track progress and identify areas for improvement.
- Staying up-to-date on best practices and industry trends
- Manage the obligations and duties of the Institute/College specified in contracts
- Ensuring that suppliers or contractors perform the contract in accordance with its terms and conditions.
- Empanel competent and qualified evaluation panel as required in the Procurement Act.
- Ensure that at each stage of the procurement activity, procedures prescribed in the Procurement Act are fully complied with.
- Prepares and submits (evaluation reports, award letters etc.) for approval by appropriate authority in accordance with the threshold value (schedule 3 of the Act663).
- Prepare contract documents and purchase orders in line with the award decision.
- Assists with the inspection and acceptance of goods, work and services, and when necessary, use a member of the end-user department in conducting technical inspection.
- Assist in ensuring the proper disposal of goods, vehicles, equipment etc in accordance with the Procurement Act.
- Maintain proper Procurement records.
- Assists in external/internal Procurement auditing.
- Mentor and supervise the activities of National Service personnel and Intern in the procurement unit.
- Assists in external/internal Procurement auditing.
Senior /Procurement Assistant
MEDICAL / DENTAL SCHOOL, COLLEGE OF HEALTH SCIENCES -UG (PROCUREMENT UNIT)
10.2012 - 06.2023
- Preparing of procurement plan for the institution/ College.
- Receiving approved requests from stores for replenishment, originating officers or end-user (units), and then initiating Procurement process accordingly using the appropriate method.
- Ensuring that funds are properly committed prior to issue of any contract or purchase order.
- Coordinates the preparation of specifications, terms of reference, bill of quantities, drawings, short-lists or advertisements, etc.
- Arrange the publication of advertisements and notices of contract award in the media and PPA website when necessary.
- Coordinates the process of bid opening and preparation of minutes.
- Organize and participate in bid evaluation and preparation of evaluation minutes and reports.
- Prepares and submits (evaluation reports, award letters etc.) for approval by appropriate authority in accordance with the threshold value (schedule 3 of the Act663).
- Participate and defends evaluation reports at Tender Committee Meetings.
- Maintain and update the data base of suppliers, contractors and consultants.
- Prepares contract documents and purchase orders in line with the award decision.
- Assists with the inspection and acceptances of goods, works and services, and when necessary, use a member of the end-user department in conducting technical inspection.
- Maintain proper Procurement records.
- Assists in external/internal Procurement auditing.
- Assist or provide the necessary information in any procurement-related legal matters.
Data Entry Clerk in charge of Archives, IDF & FCVR
DHL GLOBAL FORWARDING
08.2008 - 09.2012
- Established and maintained an archive system for DHL Global Forwarding
- Making available Photocopies of ALL necessary documents involved in the clearing process to accounts for payment.
- Keeping proper records of all documents in the archives system for easy accessibility.
- Ensuring the archives room is always kept clean.
- Responsible for generating IDF for all shipments to be cleared.
- Submitting clearing documents to inspection companies, answering queries raised on documents and ensuring prompt receipt of Inspection Report.
- Updating clients on shipment status promptly.
- Performing any other duties as assigned by any superior.
National Service Personnel
CENTRAL MEDICAL STORES (MOH) TEMA
10.2007 - 07.2008
- Receiving Medical Supplies, Equipment and other related products into the warehouse
- Issuing the Medical supplies to various institutions after properly verifying and certifying their request.
- Maintaining and keeping proper records of the items in the warehouse
- Ensuring tight security in the stores to avoid theft and pilferage
- Keeping the stores clean and hygienic always.
- Presenting monthly report to the Head of Warehouse on the status of Medical Supplies.
- Any other duties as assigned by the Head of Warehouse and any other superior.
Education
Master of Science (MSc.) - Procurement and Supply Chain Management (IDL)
Kwame Nkrumah University of Science and Technology (KNUST)
01.2025
Bachelor of Science (BSc.) - Procurement Management (Top up)
Ghana Institute of Management and Public Administration (GIMPA)
01.2015
Higher National Diploma - Purchasing and Supply
Accra Polytechnic, Accra Ghana
Accra, Ghana01.2007
S.S.S.C.E. - undefined
Collins Secondary Commercial School, Agogo A/A
Agogo A/A01.2000
Skills
- Skilled in teamwork and communication
- Proficient in written correspondence
- Effective negotiation techniques
- Deadline-oriented planning
- Strategic planning abilities
- Strong analytical judgment
- Skilled in Microsoft Office applications
Languages
English-Fluent
Twi-mother tongue
Ga-partial
TIV -Nigerian Language
Personal Information
- Number of Children: 1
- Title: Senior Procurement Assistant
- Date of Birth: 1981-02-15
- Nationality: Ghanaian
- Marital Status: Single
Coursework
- 2015-10-13, A 3-day course on Procurement Management, Ghana Institute of Purchasing & Supply, Accra
- 2019-10-30, Consultancy Services Procurement, GIPS, Accra
- 2020-02-25, Contract Administration, Consultancy and Technical Services, Accra
- 2020-10-28, A 3-day course on Works Procurement, GIPS, Accra
- 2023-08-28, A week course on GHANEPS E-Procurement for Public Institutions, PPA/GHANEPS
Leadership Roles
- Chairperson, Dept. of Administration and Human Resources Management – Presbyterian Church of Ghana, Abeka District, 2023-Present
- Session Member, Riis Congregation, 2021-2023
- District Secretary, Young Adults' Fellowship – Abeka District, 2020-2023
- Financial Secretary, Young Adults' Fellowship - Riis Congregation, 2017-2020
Developing Skills And Expertise
- Strong relationship builder and communicator with good skills and proficiency in collaborating with others.
- Excellent written and communications skills.
- Ability to persuade and influence others.
- Ability to manage time effectively and meeting deadlines.
- Planning and organizing skills.
- Good judgement and analytical skills.
- Excellent knowledge in MS Word, MS Excel and MS Power Point and more.
Interests
Reading (Christian literature & books), listening to music, Watching and playing football, learning new Languages, Attending Art exhibitions, concerts or theatre, Cooking & Baking, Mentoring & Tutoring others, Traveling & Exploring new Cultures.
Timeline
Senior Procurement Assistant
NOGUCHI MEMORIAL INSTITUTE FOR MEDICAL RESEARCH (PROCUREMENT UNIT)
06.2023 - Current
Senior /Procurement Assistant
MEDICAL / DENTAL SCHOOL, COLLEGE OF HEALTH SCIENCES -UG (PROCUREMENT UNIT)
10.2012 - 06.2023
Data Entry Clerk in charge of Archives, IDF & FCVR
DHL GLOBAL FORWARDING
08.2008 - 09.2012
National Service Personnel
CENTRAL MEDICAL STORES (MOH) TEMA
10.2007 - 07.2008
Bachelor of Science (BSc.) - Procurement Management (Top up)
Ghana Institute of Management and Public Administration (GIMPA)
Higher National Diploma - Purchasing and Supply
Accra Polytechnic, Accra Ghana
S.S.S.C.E. - undefined
Collins Secondary Commercial School, Agogo A/A
Master of Science (MSc.) - Procurement and Supply Chain Management (IDL)
Kwame Nkrumah University of Science and Technology (KNUST)