VERA NYONYO QUARSHIE
Senior Tender Secretary
Weija
Summary
An Administrative head with more than five years’ extensive experience in managing various office activities and exceptional skills in supervising performance of the management staff who is looking forward to work with management level professionals which will help me in my job while performing administrative activities. My proficiencies include strong problem solving, critical thinking and coaching, interpersonal, verbal and written communication skills.
Reliable and self-motivated. Good communication skills. Superior problem solving skills. Strong leadership qualities. Broad knowledge of business departments and their functions. Budget management experience. People-management skills. Exceptional organizational skills.
Overview
17
17
years of professional experience
7
7
years of post-secondary education
2
2
Certifications
Work History
Senior Tender/ Administrative Secretary
Japan Motors Automobile Company Ltd
04.2020 - Current
- Coordinating the preparation, compilation, and submission of tender documents in line with client specifications and deadlines.
- Managing the entire tendering process including bid tracking, documentation, and timely submission.
- Maintaining an organized filing system for all tender documents, correspondence, and related records to ensure accessibility and compliance.
- Liaising with internal departments and external vendors to gather necessary documentation and technical inputs for tender responses.
- Monitoring tender advertisements, deadlines, and updates to ensure no business opportunity is missed.
- Preparing pre-qualification documents, expression of interest (EOI), and requests for proposal (RFP) submissions.
- Ensuring adherence to regulatory, legal, and organizational requirements in all tender processes.
- Drafting and proofreading tender letters, contracts, and other official correspondence.
- Facilitating meetings and briefings related to tender bids and maintained records of discussions and decisions.
- Handling sensitive information with confidentiality and maintaining the integrity of all procurement processes.
- Established ongoing monitoring systems for industry trends and market developments, enabling proactive adjustments to our bidding strategy.
Head of Administration/HR Manager
Cleaver House Ltd & Highgate Hotel
05.2015 - 03.2020
- Supervising day-to-day operations of the administrative department and staff members.
- Hiring, training, and evaluating employees, taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
- Working with accounting and management team to set budgets, monitor spending, processing payroll and other expenses.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collecting, organizing, and storing information using computers and filing systems.
- Overseeing special projects and tracking progress towards company goals.
- Building new and expanding existing skills by engaging in educational opportunities.
Administrative Assistant
Cleaver House
08.2013 - 11.2014
- Planned and scheduled meetings.
- Assisted with Human Resource duties.
- Assisted the manager during conference/meeting.
- Maintained office files and documents.
- Prepared and generated purchasing orders.
- Replied emails received from clients.
- Initiated and received phone calls.
- Provided good customer service for client and guest.
Sales Representative
MTN Ghana Ltd
11.2011 - 08.2012
- Ensured product availability and accessibility at all channels of distribution.
- Managed and interpreted complains from MTN Mobile Money external agent as well as SIM registration agents for management review.
- Responsible for picking/anticipating relevant Trade, Market and competitor intelligence and reporting same to Line Manager for action.
- Recruited and managing canvassers to help drive MTN Products for the dealer (I ZONE).
- Managed and supervise MTN POS materials and outlet brandings within the territory.
- Liaised with customers and channel their problems to management to be resolved.
- Prospected customers for the organization.
Attachment
Architectural and Engineering Services Limited
05.2010 - 08.2010
- Collected, recorded and distributed administrative materials.
- Scheduled appointments for the human resource manager.
Training and Attachment
Choice fm
06.2008 - 09.2008
- Assisted in news writing and editing.
- Prospected for news headlines for the company.
- Interviewed and reported news.
Education
BA - Communication Studies
Ghana Institute of Journalism
09.2014 - 06.2016
Diploma - Computer Software
Wisak Computer Training Institute
02.2012 - 05.2012
Diploma - Public Administration
University of Ghana, Legon
08.2009 - 05.2011
Certificate - General Arts
Nungua Senior High School
09.2003 - 06.2006
Skills
- Reliable and self-motivated
- Good communication skills
- Superior problem solving skills
- Strong leadership qualities
- Broad knowledge of business departments and their functions
- Budget management experience
- People-management skills
- Exceptional organizational skills
Supplier relationship management
Certification
Certificate in AI Career Essentials, 04/01/25
Accomplishments
- Provided exceptional support to managers and co-workers, hence increased the overall efficiency by 30%.
- Organized sales training for the sales team leading to increase in target by 50% in 2018.
- Formed staff welfare committee to address staff related issues.
- Succeeded in bridging the gap between staff and management.
Training
Customer service training at Service Excellence Foundation
Timeline
Senior Tender/ Administrative Secretary
Japan Motors Automobile Company Ltd
04.2020 - Current
Head of Administration/HR Manager
Cleaver House Ltd & Highgate Hotel
05.2015 - 03.2020
BA - Communication Studies
Ghana Institute of Journalism
09.2014 - 06.2016
Administrative Assistant
Cleaver House
08.2013 - 11.2014
Diploma - Computer Software
Wisak Computer Training Institute
02.2012 - 05.2012
Sales Representative
MTN Ghana Ltd
11.2011 - 08.2012
Attachment
Architectural and Engineering Services Limited
05.2010 - 08.2010
Diploma - Public Administration
University of Ghana, Legon
08.2009 - 05.2011
Training and Attachment
Choice fm
06.2008 - 09.2008
Certificate - General Arts
Nungua Senior High School
09.2003 - 06.2006
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