Tracy Yeboah
Nkawkaw
Summary
Dynamic Administrative Coordinator with proven expertise at Newmont Golden Ridge Ltd in optimizing travel arrangements and enhancing document control. Skilled in event coordination and effective communication, I excel in managing complex schedules and fostering team collaboration, ensuring seamless operations and high-quality administrative support.
Overview
18
18
years of professional experience
Work History
Administrative Coordinator
Newmont Golden Ridge Ltd
01.2013 - Current
- Manage all transportation and accommodation for ex-pats and management to and for business trips.
- Manage all business partners (how they get to the site, their timesheets, and invoices for payment) in the process plant.
- Manage and coordinate meetings, employee engagement, and other events.
- Manage station allowances for employees.
- Manage and coordinate timesheets, raising reservations, purchase, and service requisition for the department.
- Create, maintain, and update department files, records, and publications Prepared Correspondence and disseminated it to other departments.
- Document control. (Manage, update, and control all the department’s documents)
- Handling confidential information, filling, printing, collating, binding, etc.
- Plan, schedule, and handle department-related functions and activities logistics.
- Plan and coordinate all Administrative-related activities and events for employees in the department and perform functions such as preparing correspondence, receiving visitors, arranging conference calls, meeting minutes, and scheduling meetings.
- Circulation of mail, records, publications, and orders to maintain departmental office supplies.
- Compile and prepare data for administrative reports, presentations, and reports for meetings, which include setup of A/V equipment.
- Raise all IT requests for the department.
Administrative Assistant
WBHO Ghana
01.2011 - 01.2013
- Prepared timesheets and rosters for the department.
- Prepared the date for the oil samples for all the trucks in the department.
- Worked on out-station allowances and raised purchase and service requisition.
- Worked on all Administrative related activities and events for employees in the department.
- Performed functions such as preparing correspondence and writing minutes for meetings.
- Worked on invoices, filing receipts, and other documents for the department.
Administrator
KWAFADOK Company Ltd
NKAWKAW
01.2011 - 12.2011
- Prepared timesheets and rosters for the company.
- Managed all the company documents and activities.
- Manage all the company’s pay to the workers and the company.
- Managed and handled all confidential documents of the company.
- Managed all filling, printing, collating, and all other administrative work for the company.
- Managed office operations to ensure smooth daily activities.
- Coordinated communication between departments and external partners.
- Assisted in organizing company events and meetings for stakeholders.
- Developed and maintained filing systems for efficient document retrieval.
- Implemented improvements to administrative processes for better efficiency.
- Provided general administrative support to staff members.
- Monitored emails, sorted mail and distributed correspondence accordingly.
- Answered incoming calls and responded to customer inquiries.
- Maintained filing system for important documents such as contracts and invoices.
- Ensured that all paperwork was completed accurately before submission deadlines.
- Checked office stock to determine supply levels and maintain inventory.
- Followed up with customer accounts to resolve unpaid or past due accounts.
- Improved office organization by developing filing system and customer database protocols.
Industrial Attachment
Ghana Port and Harbour Authority (GPHA)
01.2008 - 12.2008
- Responsible for Data management (Data Entry, Filing, etc.)
- Prepared Correspondence and disseminated it to other departments.
- Prepared minutes of meetings.
- Custodian of all communication by telephone and mail.
Education
Diploma in Management Studies - Management Studies
University of Cape Coast
01.2020
Safety Management Certificate - Safety Management
University of Mines And Technology (UMAT)
01.2016
Occupational Safety and Health Training - Occupational Safety and Health Training
OSHAcadamy
01.2014
Diploma in Business Administration - Business Administration
Academy of Business Administration
01.2008
WASSCE - Business Accounting
Sammy Otoo Senior Secondary School
01.2006
Skills
- Analytical skills
- Document control
- Event coordination
- Timesheet management
- Data analysis
- Travel arrangement
- Client communication
- Invoice processing
- Confidentiality handling
- Problem solving
- Attention to detail
- Effective communication
- Team collaboration
- Time management
- Travel arrangements
- Office inventory management
- Data collection
- Documentation and recordkeeping
- Schedule management
- Office opening and closing
- Event planning
- Microsoft Access
- Meeting planning
- Presentation preparation
- Processing expense reports
- Scheduling appointments
- Office administration
- Travel arrangements coordination
- Planning skills
- Organization skills
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Ability to work under pressure
- Interpersonal skills
- Problem-solving skills
- Ability to work independently
- Initiative
- Sociable personality
- Assertive personality
- Flexibility
- Sense of responsibility
- Confidentiality
- Security
- Decision making
- Input data
- Maintaining records
- Office management
- Reception duties
- Preparing reports
- Preparing presentations
- Diary management
- Administrative support
- Preparing minutes
- Customer services
Hobbies and Interests
- Reading
- Singing
- Writing
- Listening to Music and Inspirational programs.
Languages
Proficient, Proficient, Proficient
References
- Mr. Michael Coleman, Process Maintenance Superintendent, Newmont Golden Ridge Ltd, Akyem, +233-244-334-237
- Mr. Andrew Agaza, Chief Met., Newmont Golden Ridge Ltd, Akyem, +233-5052-570-886
Training And Other Qualities
- SAP
- GTBS
- ARIBA
- Standard First Aid
- Anti-Corruption Training
- Acceptable Technology Use Training
Timeline
Administrative Coordinator
Newmont Golden Ridge Ltd
01.2013 - Current
Administrative Assistant
WBHO Ghana
01.2011 - 01.2013
Administrator
KWAFADOK Company Ltd
01.2011 - 12.2011
Industrial Attachment
Ghana Port and Harbour Authority (GPHA)
01.2008 - 12.2008
Diploma in Management Studies - Management Studies
University of Cape Coast
Safety Management Certificate - Safety Management
University of Mines And Technology (UMAT)
Occupational Safety and Health Training - Occupational Safety and Health Training
OSHAcadamy
Diploma in Business Administration - Business Administration
Academy of Business Administration
WASSCE - Business Accounting
Sammy Otoo Senior Secondary School