Joseph Ofoli Yartey

Finance Specialist | ACDI/VOCA (Agricultural Cooperative Development International/Volunteers in Overseas Cooperative Assistance)

Non-Profit/$35.9 USAID- Funded, Feed the Future Ghana Market Systems & Resilience Activity (MSR)

June 2024 –

• Collaborate with the Finance Director on the full cycle of grant management, including developing proposals, creating budgets, ensuring compliance, and preparing donor report, leading to timely submissions and improved donor confidence
• Collaborate in the preparation and submission of monthly financial reports to both ACDI/VOCA and USAID, ensuring that financial data is precise, meets donor specifications, and is submitted within the required timeframe.
• Manage and update QuickBooks records, performing regular account reconciliations with bank statements and project budgets, ensuring all entries align with USAID cost principles and procurement policies for consistent financial reporting.
• Processes staff travel advances and reimbursements while verifying that all expenditures are properly authorized, documented, and aligned with company regulations.
• Examine and verify accounts payable and staff expense submissions for compliance with coding standards, correct cost center use, and thorough documentation.
• Prepare, verify, and submit comprehensive VAT reimbursement claims and monthly financial reports to ACDI/VOCA and USAID, consistently ensuring 100% compliance with donor rules and maintaining accurate and timely documentation.
• Keep accurate and organized records of all financial transactions, including receipts, invoices, and contracts, to strengthen audit compliance.
• Ensure all financial transactions are accurately documented and stored, capturing relevant source documents like invoices, receipts, and legal contracts to support routine audits and maintain full compliance with grant terms, donor conditions, and internal financial protocols.
• Oversee end-to-end payroll processing by verifying labour cost allocations against the accounting system, addressing discrepancies in benefit and statutory deductions, and ensuring adherence to internal payroll policies and procedures.

Non-Profit / $ 25.8 million USAID-Funded Reaching Impact, Saturation, and Epidemic Control (RISE) Project

September 2022 – March 2024·

• Collaborates with the Finance & Administration Director and the Home Office's Accounting team to oversee the accurate recording of financial transactions, ensuring that all entries align with the approved contract budget and meet compliance standards.
• Processed financial transactions, including accounts payable, receivable, payroll, and bank reconciliations, ensuring accuracy and compliance with internal policies.
• Assisted in the preparation of budgets, financial reports, and donor financial statements in accordance with grant agreements and regulatory requirements.
• Monitored project and departmental budgets, tracked expenditures, and flagged variances to support effective budget management.
• Maintained proper documentation and filing systems for all financial transactions to ensure audit readiness and transparency.
• Supported the month-end and year-end close processes, ensuring timely and accurate reporting in compliance with GAAP and donor requirements.
• Collaborated with program staff to ensure timely submission of financial data for grant reporting and project monitoring.
• Assisted with internal and external audit preparations by providing required documentation and addressing auditor inquiries.
• Ensured compliance with financial policies, donor rules, and regulatory frameworks through diligent transaction reviews and controls.
• Handled travel advances and staff reimbursements, verifying documentation, approvals, and policy adherence.
• Contributed to the improvement of financial processes and internal controls to enhance operational efficiency and accountability.

• Managed financial operations, including budgeting, forecasting, and strategic planning to optimize financial performance
• Assessed landed costs of shipments and determined unit costs of inventory for accurate financial reporting
• Evaluated Work-in-Progress (WIP) at the assembly level, incorporating Bill of Materials (BOM) calculations to track production costs
• Oversaw statutory compliance, including SSNIT, VAT, withholding tax, and Tier 2 pension contributions, ensuring timely filings and adherence to regulatory requirements
• Led month-end closing processes, prepared financial statements, and conducted detailed financial forecasts
• Developed and implemented cost-saving initiatives through financial reviews and efficiency evaluations
• Managed investment strategies to maximize asset returns and enhance financial stability
• Ensured seamless collaboration between finance and operational teams to support business objectives
• Provided financial insights and data-driven recommendations to guide strategic decision-making

• Led the company’s financial reporting function, ensuring accuracy, compliance, and timely submission of monthly financial statements
• Managed credit control by establishing and reviewing credit limits for in-house and City Ledger accounts, optimizing cash flow and minimizing financial risk
• Supervised accounts receivable operations, including the preparation and dispatch of statements for outstanding City Ledger accounts and pending deposit payments
• Oversaw payroll administration and ensured compliance with statutory obligations, including VAT, PAYE, Ghana Tourism Levy, and Withholding Tax, to maintain regulatory adherence
• Assisted in financial planning and forecasting, supporting data-driven decision-making and long-term business sustainability
• Conducted daily cash flow monitoring, ensuring optimal liquidity management and financial stability
• Performed monthly bank reconciliations, identifying and resolving discrepancies to maintain accurate financial records
• Implemented effective inventory control measures, ensuring the strategic utilization of near-expiry stock to mitigate financial losses

Managed financial reporting, budgeting, and payroll administration while ensuring compliance with VAT, PAYE, Withholding Tax, and other regulatory requirements. Optimized accounts receivable and payable systems to enhance financial accuracy and operational efficiency