Overview
Work History
Timeline
Generic
RUBY NIMAKO

RUBY NIMAKO

Overview

18
18
years of professional experience

Work History

Executive Assistant

01.2019 - Current
  • Providing personal and executive administrative assistance
  • Managing diaries, and performing clerical tasks
  • Organizing meetings, managing schedules, handling communications, and performing general administrative duties to ensure smooth operations
  • Prepare and edit correspondence, communications, presentations and other documents
  • Keep proper records of board meetings and distribute same to the board of Director
  • Arrange local and international flight for Executive Members

Admin/Technical Support Consultant

Project Activate
  • Assist in the implementation of project activities, ensuring alignment with project goals and timelines
  • Provide coordination support for technical aspects of the project, including workshops, training sessions, and stakeholder meetings
  • Support data collection, analysis, and reporting for project monitoring and evaluation purposes
  • Assist in the preparation of technical reports, presentations, and knowledge-sharing materials
  • Coordinate with field teams and partners to ensure smooth project execution

Administrative & Logistical Support

Activate Project
  • Manage project documentation, including maintaining records of key decisions, meeting minutes, and reports
  • Assist in organizing and coordinating project events, workshops, and stakeholder meetings
  • Support procurement processes by liaising with vendors, suppliers, and service providers
  • Assist in travel and logistical arrangements for project staff and consultants
  • Maintain an organized filing system (both electronic and physical) for project-related documents

Human Resource Manager

01.2018 - 12.2018
  • Oversee the implementation of Human Resources programs through Human Resources staff and identify opportunities for improvement and resolves problems
  • Develop and monitor an annual budget that includes Human Resources services, employee recognition, and benefits administration
  • Coordinates company use of insurance brokers, and other outside sources
  • Conduct a continuing study of all Human Resources policies, programs, and practices to keep management informed of new developments
  • Lead the development of department goals, objectives, and systems and provide leadership for Human Resources strategic planning
  • Establish HR departmental measurements that support the accomplishment of the company's strategic goals
  • Prepare periodic reports for management when necessary or requested to track strategic goal accomplishment
  • Develop and administer programs, procedures, and guidelines to help align the workforce with the strategic goals of the company
  • Participate in executive, management, and company staff meetings and attends other meetings and conference
  • Manage the development and maintenance of the human resources sections of recruiting, culture, and company information
  • Coordinate all Human Resources training programs, and assign the authority responsible within those programs and provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports
  • Establish an in-house employee training system that addresses company training needs including training needs assessment, new employee onboarding

National Service

Ghana Education Service
Oyoko
01.2015 - 12.2016
  • Served at the office of the headmaster
  • Performed administrative work and also assisted with secretarial duties
  • Due to my hard work, good integrity and a diligent work done the school P.T.A gave me one-year contract

Executive Assistant

Education Advisors
01.2018 - 12.2020
  • Worked closely with the Managing Director to provide administrative support
  • Am also entrusted with confidential materials and also relied upon to ensure that all things are in place
  • Received letters and respond to client complaints
  • Arranged for meetings and attend meetings with my directors
  • Flight Bookings, Reservation and Appointments
  • Took quality minutes of our meetings
  • Screened telephone calls, making inquiries, requests and handling them with appropriate measures
  • Organized and maintained diaries and scheduling appointments for meetings
  • Dealt with correspondence by writing letters and taking dictations
  • Dealt with incoming E-mails, faxes and post
  • Produced documents, briefing papers, reports and presentations
  • Created spreadsheets, composing correspondence, and managing database
  • Conducted research and disseminating information through telephone, websites, mail services, and e-mail

Security Coordinator/HR Manager

Global Sky Security
  • Responsible for allocating duties and responsibilities to various security personnel deployed to various locations
  • Recruit, interview and hire new staff members and train them
  • Coordinate and supervise security related activities of the company
  • Oversee the development of various security programs and plans
  • Identifying additional resources which are needed
  • Assist in Sales and Marketing

Admin/HR Manageress

3rd Eye Security Services Ltd
03.2012 - 08.2013
  • Developed and maintained HR policies, ensuring compliance to contribute the development of corporate HR policies
  • Ensured timely recruitment of required level/ quality of management and other business staff with appropriate approval and in order to meet business needs, focusing on employee retention and key employee identification initiatives
  • Prepared information and input for salary budgets, ensuring compliance to approved salary budget; giving attention to pay performance and salary benchmarks where necessary
  • Ensuring adherence to corporate guideline on salary adjustments and promotions
  • Developed and maintained leading edge HR systems and processes to address the effective management of people in relation to the following, in order to maintain competitive advantage for: Performance management, Staff induction, Reward and recognition, Staff retention, Management and career development, Competency building and mapping, Compensation and benefit programs, Succession planning
  • Facilitate the development of staff with special focus on line management
  • Ensure motivational climate in the organization, including adequate opportunities for career growth and development
  • Oversee the central HR administrations such as Employee offer letters, Employment contracts, approving updated organizational charts regularly, completing accurate employee records
  • Coordinated the design, implementation and administration of human resource policies and activities to ensure the availability of and effective utilization of human resources meeting objectives

Operations Assistant

Group 4 Security
01.2008 - 12.2012
  • Ensure that the office environment is clean and conducive for work
  • Ensure that all office gadgets and equipment are properly handled and maintained
  • Analyze usage of energy, office supplies, equipment and services to find ways to reduce costs
  • Facilitate the maintenance of the office spaces
  • Schedule and oversee services and maintenance provided to the facility from contractors such as electricians, plumbers, carpenters, janitors, etc.
  • Create/allocate office space for employees
  • Ensure office rents are renewed on time
  • Procurement and Supplier management
  • Sourcing of potential suppliers and contributing to selection
  • Ensure that the office is furnished with stationery
  • Maintain an updated asset register
  • Genuinely register new vehicles and change ownership when necessary
  • Renew roadworthiness of vehicles
  • Ensure vehicle maintenance schedule is updated quarterly and adhered to
  • Ensure all vehicles are properly insured with the preferred insurance service provider
  • Ensure that Workmen's Compensation, Fire & Burglary, Goods - in - transit are renewed yearly
  • Stakeholder management
  • Renew license for operating with the Regulatory Commission yearly
  • Renew Vehicle Income Tax (VIT) every quarter
  • Renew Accra Metropolitan Assembly (A.M.A.) permits for office operation and vehicles yearly
  • Internal Communication
  • Organize periodic staff meetings
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Send information to all staff through all available channels; notices, E - mails, WhatsApp, SMS, etc.
  • External Correspondence
  • Respond appropriately to all letters, E - mails and messages from external bodies
  • Maintain a positive correlation with external bodies
  • Contract Management
  • Manage all contracts with external bodies to ensure smooth transaction
  • Renew renewable contracts on time
  • End fixed contracts properly
  • General
  • Monitor all drivers/riders to renew their drivers' licenses on time
  • Coordinate the printing of Staff ID cards
  • Provide new dispatch riders with uniforms, helmets and raincoats
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business development

Timeline

Executive Assistant

01.2019 - Current

Human Resource Manager

01.2018 - 12.2018

Executive Assistant

Education Advisors
01.2018 - 12.2020

National Service

Ghana Education Service
01.2015 - 12.2016

Admin/HR Manageress

3rd Eye Security Services Ltd
03.2012 - 08.2013

Operations Assistant

Group 4 Security
01.2008 - 12.2012

Admin/Technical Support Consultant

Project Activate

Administrative & Logistical Support

Activate Project

Security Coordinator/HR Manager

Global Sky Security

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RUBY NIMAKO