Rachelle Kyerewah Agyapong
Accra
Summary
Organized professional with experience in managing schedules, coordinating projects, and liaising with multiple departments to ensure smooth operations. Adept at handling administrative tasks, maintaining records, and providing exceptional support to teams. Known for strong communication skills, problem-solving abilities, and proactive approach to improving processes.
Overview
3
3
Languages
1
1
Certification
17
17
years of professional experience
Work History
Offshore Facility Management Coordinator
MODEC Production Services Ghana Limited
10.2026 - Current
- Managed and coordinated team of 26+ employees, fostering collaboration and achieving project goals.
- Coordinated project timelines, delegating tasks to team members to meet deadlines efficiently.
- Monitored staff performance, developing targeted improvement plans to enhance overall team capability.
- Facilitated communication between departments, streamlining workflow and enhancing team collaboration.
- Trained new staff on internal procedures and software, enhancing team capability and efficiency.
- Scheduled and distributed work to other staff members to enhance productivity and avoid scheduling conflicts.
- Provided team members with resources needed to complete project work to maximise efficiency.
- Communicated with clients regarding project expectations and goals, ensuring alignment and satisfaction with outcomes.
- Analysed performance data, producing detailed reports to inform management decisions and drive continuous improvement.
- Helped interview, train and onboard staff members to build a team of high performing individuals to boost productivity.
- Advised senior management on facilities needs and delivered ongoing operational support.
- Managed organisational resources to meet administrative and operational needs whilst adhering to budgetary guidelines and meeting quality and schedule demands.
- Recruited and hired staff for organisational vacancies and enforced consistent policies across workforce.
- Reviewed and updated operational policies, ensuring compliance with industry regulations and best practices.
- Supervised supply purchases, management and tracking in line with budgetary requirements.
- Negotiated with vendors to secure competitive prices for goods and services, contributing to budget efficiency.
- Oversaw workers' compensation claims, investigating and compensating genuine cases to improve trust among contractors in future collaborations.
- Managed smooth operations and communicated timely updates to coordinate administrative activities.
- Reserved tickets, booked accommodations and rental transportation to accommodate needs of employees
Technical Administrator
MODEC Production Services Ghana Limited
10.2018 - 10.2026
- Coordinated technical project activities, liaising between teams to facilitate efficient communication and task completion.
- Delivered technical presentations for clients, managers and staff, translating complex terminology into digestible ideas.
- Facilitated technical meetings, prepared agendas and minutes to capture key decisions and action items for team reference.
- Drafted contract documentation, work schedule and specifications for planning and purposes of building.
- Liaised with external vendors and contractors, obtaining quotes and overseeing delivery of goods and services to align with project requirements.
- Managed inventory of technical supplies, ensuring timely procurement and cost-effective resource allocation.
- Promoted safe working environment by implementing regulatory standards, policies and guidelines.
- Monitored compliance with health and safety regulations on project sites, promoting a safe working environment for all team members.
- Engaged in professional development opportunities to stay abreast of new technologies and methodologies relevant to project management.
- Coordinated travel arrangements and compiled receipts for expense reports, ensuring organised documentation for financial accuracy.
- Oversaw calendar and scheduled appointments for executives and directors to attend meetings.
Resource Governance Advisor
GIZ-Ghana
01.2017 - 09.2018
- Assisted Resource Governance Component Manager in engaging dialogue and public debate with experts from extractive industry companies, governmental agencies, academia, and international financial institutions to promote resource governance initiatives
- Conducted research to inform planning and implementation of projects in extractive industry governance, ensuring alignment with best practices and stakeholder needs.
- Coordinated project activities with partner institutions (Petroleum Commission, Friends of the Nation, Public Interest Accountability Committee, Ministry of Finance and Public Committee on Natural Resource of Parliament) and presented results to enhance stakeholder collaboration
- Contributed to the preparation of yearly component budgets
Management Assistant
GIZ-Ghana
04.2016 - 01.2017
- Coordinated daily schedules and appointments for senior management, optimising time management and enhancing productivity.
- Liaised with internal and external stakeholders to support business operations and maintain professional relationships.
- Handled confidential documents with discretion, maintaining privacy and security of sensitive information.
- Arranged and coordinated corporate events, enhancing team cohesion and company culture.
- Facilitated smooth travel arrangements for management, including itineraries, accommodations, and transportation.
- Monitored office supplies inventory and placed orders to maintain functionality.
- Implemented office policies and procedures, contributing to a safe and efficient working environment.
- Organised and prepared documents for meetings, ensuring all participants had the necessary information ahead of time.
- Supervised junior administrative staff, providing guidance and feedback to foster skill development.
- Trained and mentored junior administrative team members in procedures.
- Oversaw activities of clerical support team of five, ensuring effective workflow and task completion.
- Assisted in human resources tasks, such as recruitment and onboarding processes, to support team growth.
- Compiled and analysed data for internal reports, providing insights that informed strategic planning initiatives.
- Prepared contract drafts, purchase orders and business correspondence for the team.
- Administered invoices and processed expense reports, aiding in financial management and budgeting.
- Assisted in project management tasks, contributing to timely and successful project completion.
- Engaged with professionals in remote offices to facilitate collaboration on projects.
Executive Assistant to Group Chairman
Tobinco Pharmaceuticals Limited
05.2015 - 12.2015
- Arranged international travel, visas, accommodation, and itineraries for executives to facilitate seamless business operations.
- Maintained organised calendar covering team meetings, trips and appointments.
- Controlled access to executives by screening, redirecting, and responding to incoming correspondence to maintain confidentiality.
- Prepared reports, presentations, and briefs to support decision-making processes for leadership teams.
- Organised corporate events, including conferences and dinners, to enhance company culture and stakeholder engagement.
- Managed expenses and budgets for executive departments, providing timely reports to finance teams.
- Developed and maintained administrative processes to improve efficiency and support executive team productivity.
- Assisted in the preparation of contracts and negotiation documents, facilitating smooth business transactions.
- Liaised with staff, suppliers, and clients to foster positive relationships and streamline communication.
- Conducted research and compiled data to assist executives with strategic planning and project management.
- Reviewed and recommended changes to administrative systems and procedures to increase operational efficiency.
- Oversaw the recruitment, training, and supervision of junior administrative staff to ensure high performance standards.
- Managed and coordinated talented clerical support team of 10.
- Handled sensitive information with discretion, adhering to data protection laws and company policies.
- Scheduled and confirmed appointments for clients, customers, and executives to maximise time management.
Executive Assistant to the Managing Director
Westec Security Systems Ghana Limited
06.2009 - 04.2015
- Facilitated efficient communication between the Managing Director and internal departments to maintain workflow.
- Coordinated international travel arrangements, including flights, accommodations, and itineraries, for the Managing Director.
- Prepared reports, presentations, and briefs to support decision-making processes for leadership teams.
- Compiled and submitted expense reports for the Managing Director, ensuring accuracy and compliance with company policies. for the Managing Director, ensuring accurate and timely submission.
- Organised high-level meetings, including venue selection, attendee coordination, and material preparation.
- Handled sensitive information with discretion, adhering to data protection laws and company policies.
- Controlled access to executives by screening, redirecting, and responding to incoming correspondence to maintain confidentiality.
- Supervised junior administrative staff, providing training and guidance to improve team efficiency.
- Recruited, trained, and supervised junior administrative staff to uphold high performance standards.
- Supported special projects directed by executives, ensuring alignment with company goals.
- Conducted research and prepared reports to support the Managing Director's decision-making process.
- Conducted research and compiled data to assist executives with strategic planning and project management.
- Assisted in the formulation of business strategies by providing administrative support during strategic meetings.
- Collaborated with other departments to ensure cohesive business operations and effective communication.
- Liaised with clients and stakeholders, building strong relationships on behalf of the company.
- Monitored emails, filtering important messages to ensure prompt responses by the Managing Director.
- Provided comprehensive support during board meetings, including minute-taking and action item tracking.
- Organised corporate events, including conferences and dinners, to strengthen company culture and engage stakeholders.
- Managed and coordinated clerical support team of 10 to ensure effective administrative operations.
- Assisted in the preparation of contracts and negotiation documents, facilitating smooth business transactions.
- Communicated regularly with professionals in external offices to coordinate collaborative work efforts and ensure alignment. in outside offices and distant locations to co-ordinate work.
- Prepared and processed wills, deeds and legal briefs.
Education
Master of Business Administration - Human Resource Management
University of Gold Coast
Accra, AA01-2008
Master of Science - Energy and Sustainable Management
Kwame Nkrumah University of Science and Technology
Kumasi01-2014
Bachelor of Business Administration - Management Studies
Univeristy of Winneba, Ghana
Central Region01-2014
Certificate of Higher Education - Development Policy
University of Bonn
Germany01-2018
Certificate of Higher Education - Occupational Safety & Health
Osh Academy
United Kingdom01-2026
Certificate of Higher Education - Maintenance Planning
Glomacs
Dubai01-2025
Diploma of Higher Education - Office Management
Central University
Accra, AA01-2023
Diploma of Higher Education - Service Strategy and Leadership
Nobel International Business School
Accra, AA01-2022
Certificate of Higher Education - Investigation and Security
Kelvin Topset
United Kingdom01-2022
Certificate of Higher Education - Oil and Production and Processing Facility
Petro Skills
United States of America01-2021
Certificate of Higher Education - Floating Production and Storage Design
London Corporate Training
United Kingdom01-2019
Certificate of Higher Education - Oil, Gas and Mining
Natural Resource Governance Insitute
Accra, AA01-2017
Certificate of Higher Education - Management Studies
University of Ghana
Accra, AA01-2014
Certificate of Higher Education - Secretarial and Office Practice
Government Secretarial School
Accra01-2008
Certificate of Higher Education - Oil, Gas and Mining
Extractive International Transparency
Zambia01-2013
Skills
- Facility management
- Project management
- Operational support
- Schedule management
- Schedule planning
- Financial budgeting
- Contract management
- Contract negotiation
- Risk assessment
- Data analysis
- Report generation
- KPI management
- Supply chain coordination
- Regulatory compliance
- Sustainability initiatives
- Client engagement
- Stakeholder management
- Team collaboration
- Team performance optimisation
- Performance monitoring
- Strategic planning
- Logistical planning
- Technical documentation
- HR policies and procedures
- Leadership skills
Languages
English
Proficient
C2
French
Elementary
A2
German
Beginner
A1
Certification
- Chartered Administrative Professional
- Chartered HR-SPHRI-Ongoing
Hobbies and interests
- Reading
- Travelling
- Writing
- Research
- Cycling
- Public Speaking
- Volunteering and Community Work
- Football
- Learning new languages
Accomplishments
- Oversaw programme to reduce paper waste, resulting in $100,00 savings per year.
- Coordinated 20 special public and private events.
- Worked directly with senior leadership to develop and administer $1 million per year department budget.
- Recognised by management for the pivotal role in successful transiton of operations and maintenance projects delivering outstanding per takeover timelines.
- Planned and coordinated organization activities to manage COVID-19 response resulting in decreased of infection among offshore crew for smooth operations
- Achieved -10% budget savings on organization catering, logistics, entertainment and vendor mobilization.
- Developed and instituted mentorship training and retention initiative for local trainees that for continued compliance with regulatory requirements.
References
- Upon request
Additional Information
- Undertook volunteer work as a Energy and Efficiency Advisor for Energy Foundation. Project work to assist household and SMEs in Accra to improve their energy efficiency for cost reduction
- Co-writer of research paper "Improving women's energy access, right and equitable for sustainable development: A Ghanaian perspective"
Timeline
Offshore Facility Management Coordinator
MODEC Production Services Ghana Limited
10.2026 - Current
Technical Administrator
MODEC Production Services Ghana Limited
10.2018 - 10.2026
Resource Governance Advisor
GIZ-Ghana
01.2017 - 09.2018
Management Assistant
GIZ-Ghana
04.2016 - 01.2017
Executive Assistant to Group Chairman
Tobinco Pharmaceuticals Limited
05.2015 - 12.2015
Executive Assistant to the Managing Director
Westec Security Systems Ghana Limited
06.2009 - 04.2015
Master of Business Administration - Human Resource Management
University of Gold Coast
Master of Science - Energy and Sustainable Management
Kwame Nkrumah University of Science and Technology
Bachelor of Business Administration - Management Studies
Univeristy of Winneba, Ghana
Certificate of Higher Education - Development Policy
University of Bonn
Certificate of Higher Education - Occupational Safety & Health
Osh Academy
Certificate of Higher Education - Maintenance Planning
Glomacs
Diploma of Higher Education - Office Management
Central University
Diploma of Higher Education - Service Strategy and Leadership
Nobel International Business School
Certificate of Higher Education - Investigation and Security
Kelvin Topset
Certificate of Higher Education - Oil and Production and Processing Facility
Petro Skills
Certificate of Higher Education - Floating Production and Storage Design
London Corporate Training
Certificate of Higher Education - Oil, Gas and Mining
Natural Resource Governance Insitute
Certificate of Higher Education - Management Studies
University of Ghana
Certificate of Higher Education - Oil, Gas and Mining
Extractive International Transparency
Certificate of Higher Education - Secretarial and Office Practice
Government Secretarial School