PRINCE HERBERT SELBY
Akosombo
Summary
Experienced administrative professional with exceptional typing and data entry abilities and results-driven nature. Knowledgeable about logging daily information, researching variances and maintaining thorough records. Accuracy-driven, service-oriented and diligent about completing tasks with little supervision.
Highly efficient administrative professional well established in fast-paced and challenging environments. Eager to learn with aptitude for applying new knowledge with skill and efficiency. when working with little to no supervision.
Overview
14
14
years of professional experience
Work History
Principal Administrative Clerk
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
Akosombo - Ghana
01.2024 - Current
- Coordinate Office Activities: Oversee daily office operations, including managing schedules, coordinating meetings, and handling correspondence
- Ensure that office resources are utilized efficiently and effectively to meet organizational objectives
- Manage Administrative Processes: Develop and implement administrative processes and procedures to streamline operations and enhance efficiency
- Identify areas for improvement and implement best practices to optimize workflow and productivity
- Provide Administrative Support: Assist with a variety of administrative tasks, including preparing documents, managing files and records, accurate reporting and responding to inquiries
- Serve as a point of contact for internal and external stakeholders, providing information and assistance as needed
- Monitor Budget and Expenses: Assist in budget planning and management by monitoring expenditures, reconciling accounts, and identifying cost-saving opportunities
- Ensure that administrative activities are conducted within budgetary constraints
- Maintain Records and Documentation: Maintain accurate and up-to-date records, databases, and filing systems
- Ensure compliance with record-keeping requirements and data protection regulations.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Interacted with customers by phone, email, or in-person to provide information.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Maintained filing system and organized customer documents for easy retrieval of information.
- Enhanced office organization with regular maintenance of files, records, and supplies inventory.
- Increased efficiency by streamlining filing systems and organizing important documents.
- Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
- Processed documents and materials to disseminate information to appropriate parties.
- Monitored office supplies and made arrangements for restocking of low-stock items.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
- Assisted with onboarding of new employees.
- Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
- Purchased and maintained office supplies.
- Edited and proofread documents for accuracy and completeness.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Compiled and analyzed data to produce reports.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Assisted HR department in recruiting process by reviewing resumes and scheduling interviews leading to an improved talent pool.
- Provided meeting support by taking minutes and dictations.
- Provided support for meetings by scheduling appointments, preparing materials, and taking detailed minutes.
- Assisted in financial tasks such as invoicing, budget tracking, and expense report processing for optimal fiscal management.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
Senior Administrative Clerk
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
Akosombo - Ghana
01.2020 - 12.2023
- Ensuring continuous availability of various stationery for office use
- Monitoring and providing monthly stationery usage report
- Ensuring the PA systems and Projectors at the various conference rooms are always functioning
- Scanning and filing all Correspondence passed out both electronically and manually
- Providing administrative support to the administrative officer
- Providing administrative support to the planning engineer
- Updating accurate and reliable records on all staff in the department
- Sorting and registering of incoming and outgoing letters and memo, etc
- Retrieving documents electronically and manually
- Drafting of correspondence for review
- Printing, photocopying, binding, scanning and faxing of correspondence
- Receiving calls
- Receiving mails and documents
- Dispatching mails and documents.
- Bolstered employee morale by organizing team-building events, holiday parties, and recognition ceremonies on a regular basis.
- Achieved timely completion of projects by monitoring progress against deadlines while providing ongoing support as necessary.
- Enhanced team efficiency by coordinating schedules, meetings, and travel arrangements for senior staff members.
- Safeguarded confidential information by instituting strict document handling protocols and secure storage solutions.
Clerk/Typist
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
Akosombo - Ghana
07.2013 - 12.2019
- Provided administrative support to the administrative officer
- Provided administrative support to the planning engineer
- Updated accurate and reliable records on all staff in the department
- Sorted and registered incoming and outgoing letters and memo, etc
- Filed and retrieved documents electronically and manually
- Compiled data on personnel and equipment at the Generating Stations
- Drafted of correspondence for review
- Printing, photocopying, binding, scanning and faxing of correspondence
- Received calls
- Received mails and documents
- Dispatched mails and documents
- Performed other duties that were assigned from time to time.
- Demonstrated flexibility in adapting to changing priorities while consistently meeting deadlines for assigned tasks.
- Provided exceptional support to senior staff members, handling complex clerical tasks as needed to ensure smooth operations within the department.
Clerk/Typist (Voluntary Internship)
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
Akosombo - Ghana
01.2013 - 06.2013
- Provided administrative support to the administrative officer
- Provided administrative support to the planning engineer
- Updated accurate and reliable records on all staff in the department
- Sorted and registered of incoming and outgoing letters and memo, etc
- Compiled data on personnel and equipment at the Generating Stations
- Drafted of correspondence for review
- Printing, photocopying, binding, scanning and faxing of correspondence
- Received calls
- Received mails and documents
- Dispatched mails and documents
- Performed other duties that were assigned from time to time.
- Increased operational efficiency through proficient use of office equipment such as printers, copiers, scanners, and computers.
- Eased workload for managers by taking on delegated tasks efficiently without compromising quality or attention to detail.
Records Clerk (Attachment Training)
VOLTA RIVER AUTHORITY (HEALTH SERVICES)
01.2012 - 12.2012
- Reviewed records for completeness, accuracy, and compliance with regulations
- Retrieved patient medical records for physicians, technicians and staff
- Released information to persons or agencies according to regulations
- Scanned and indexed medical reports and documents using all scripts PM
- Compiled patient information for data entry for referrals
- Ensured accuracy of insurance data, medical terminology and coding.
Logistics/Tally Clerk
GHANA DOCK LABOUR COMPANY, TEMA HARBOUR
08.2010 - 12.2011
- Supervise the loading, off-loading and stacking of the commodities, and assist the storekeeper to keep updated records on stack cards, and/or computer inventory lists; Make appropriate remarks on the consignor's documents and WFP tally sheets when differences are observed between consigned and received quantities; Supervise cleaning exercise after loading and off-loading and reconstitution exercise when required; Participate in periodic physical inventory checks as assigned by the storekeeper; Timely report and, in consultation with the storekeeper, undertake re-bagging/re-packing, reconstitution and segregation of damaged food; Implement proper stacking according to commodity and Shipping Instruction (SI) numbers; Prepare Dispatch tally sheets for commodities issued from the warehouse; Distribute tally sheets to the users; Record all commodity receipts, issues and disposals on stack cards; Assist the storekeepers to supervise and train casual labor; Perform other related duties as required.
Education
BBA - Business Management
University of Cape Coast
Cape Coast, Ghana12.2023
University Diploma - Management Studies
University of Cape Coast
Cape Coast, Ghana10.2017
Diploma in Business Studies (Secretaryship) - Secretarial Studies And Office Administration
Ho Polytechnic
Ho - Ghana11.2010
High School Diploma -
Akwamuman Senior High School
Akosombo - Ghana04.2007
Skills
- Creative, Imaginative and innovative
- Flexible and Versatile
- Networking
- Telephone Etiquette
- Customer Satisfaction
- Cash Handling
- Cash Management
- Administrative Support
- Filing systems
- Database entry
- Administrative tasks
- Prioritization
- Relationship Building
- File Maintenance
- Document Management
- Database Management
- Quality Control
- Basic accounting
- Mail handling
- Processing mail
- Quality Management
- Typing Speed
- Mail Sorting
- Schedule and calendar management
- File and database management
- Proofreading
- Record preparation
- Mail Processing
- Spreadsheet development
- Information Security
- Calendar Management
- Bookkeeping
- Correspondence Writing
- Meeting Coordination
- Expense Reports
- Proficient in Electronic and Document Management technologies
- Attention to Detail
- Travel Arrangements
- Customer Communication
- Problem-Solving
- Microsoft Office
- Flexible and Adaptable
- Data Entry
- Professional and mature
- Creative Thinking
- Record Sorting and Filing
- Records Maintenance
- Document Typing and Formatting
- Team Collaboration
- Data Recording
- Document Review
- Materials Organization
- Inventory Assessment
- Scheduling
- Data Entry and 10-Key
- Basic Bookkeeping
- Outgoing Mail Preparation
- Invoice Processing
- Data Gathering
- Document Editing
- Staff Supervision
- Office Machine Operation
- Scheduling and calendar management
- Strategic Planning
- Sharepoint, Onedrive and Liserfiche proficient
- Bookkeeping Software
- Equipment Troubleshooting
- Business Documentation
- Meeting planning
- Switchboard Operation
- Google Drive
- Office Supply Management
- Accounts Payable and Receivable
- Records Management Software
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Collaborated with team of six in the rolling out of the Electronic Document and Records Management System App
- Supervised team of six staff members.
- Achieved reduction of paper usages by introducing a Microsoft Access Database for filing and retrieval tasks.
- Facilitated staff communication and familiarization by introducing Electronic Staff Directory.
Values
- Humility
- Integrity and Respect
- Fairness
Personal Information
- Date of Birth: 04/25/88
- Gender: Male
- Nationality: Ghanaian
- Marital Status: Married
References
- Ing. Kwesi Brenu Amoako, Former Director, Hydro Generation Department, Volta River Authority, +233 266145601
- Mr. Francis Odartey Annan, Former Administrative Officer, Hydro Generation Department, Volta River Authority, +233 243230348
- Ing. Charles Korsi MaCcarthy, Plant Manager, Kpong GS, Hydro Generation Department, Volta River Authority, +233 244154797
- Ing. Kenneth Mensah Arthur, Deputy Chief Executive, Services Branch, Volta River Authority, +233 244090319
Extracurricular Activities
Hydro Generation Department, VRA Occupational Health and Safety Representative, HGD Administration Work Area Safety Committee (WASACO) Representative, HGD Administration Ho Polytechnic Member, Akwamuman Secondary School Old Students Association Member, Male Chess Team Akwamuman Secondary School Member, SRC Entertainment Committee Member, Information & Communication Technology Club Member, History Club
Telephonenumbers
- 024-4732284
- 024-4732285
- 024-3552418
Hobbies and Interests
Computers, Reading, Attending seminars, swimming, cooking and Playing Music
Training
- Social Media and Web 2.0 Skills Course, CSIR, Accra
- Electronic /Paper Records Management Course, VRA Academy, Akuse
- Microsoft Access Training Programme, VRA Academy, Akuse
- Microsoft Excel Training Programme, VRA Academy, Akuse
- Effective Office Management and Administration Training Prog., University of Ghana, Business School (UGBS), Legon, Accra
- Emergency Response and Evacuation Training, Imperial Legacy, Accra
- Work Ethics and Core Values, VRA Academy, Akuse
- Safety, Health and Environmental Representative Course, VRA TSD, Akosombo
- ICT Workshops, VRA MIS, Akosombo
- Office Management and Administration Course, Knowledge Tree International, Accra
- Six (6) month Rotation Programme as an Administrative Assistant at Kpong Generating Station, Akuse
- Emotional Intelligence, Stress management and Self Development training
Computers, Reading, Swimming, Cooking
I would adore to impart! I've always been interested with computers. I like learning programming languages, troubleshooting software, and experimenting with new technologies. It's more than simply a pastime; it's a passion that has taught me how systems operate and how to maximise their efficiency.
My other favourite activity is reading. I enjoy reading fiction, non-fiction, and online articles because they allow me to explore new worlds, get fresh viewpoints, and increase my knowledge. It's about ongoing education and personal development, not just amusement.
I enjoy swimming as a hobby since it keeps me busy and relaxed. Feeling weightless as you jump into chilly water is a wonderfully refreshing experience. It's not just about working out; it's also about the feeling of calm and independence that comes from being submerged in water.
And finally, dancing is a pastime that I absolutely love. Dancing to the beat of the music, be it ballroom, hip-hop, or salsa, is energising. It's about using movement to connect with people and express myself creatively, not simply about technique and coordination.
Overall, these hobbies represent different aspects of my personality and interests, from my analytical side with computers to my creative side with dancing, and they all contribute to a balanced and fulfilling life.
Languages
English
Bilingual or Proficient (C2)
Timeline
Principal Administrative Clerk
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
01.2024 - Current
Senior Administrative Clerk
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
01.2020 - 12.2023
Clerk/Typist
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
07.2013 - 12.2019
Clerk/Typist (Voluntary Internship)
VOLTA RIVER AUTHORITY (HYDRO GENERATION DEPARTMENT)
01.2013 - 06.2013
Records Clerk (Attachment Training)
VOLTA RIVER AUTHORITY (HEALTH SERVICES)
01.2012 - 12.2012
Logistics/Tally Clerk
GHANA DOCK LABOUR COMPANY, TEMA HARBOUR
08.2010 - 12.2011
BBA - Business Management
University of Cape Coast
University Diploma - Management Studies
University of Cape Coast
Diploma in Business Studies (Secretaryship) - Secretarial Studies And Office Administration
Ho Polytechnic
High School Diploma -
Akwamuman Senior High School