Macshmel Lartey

Finance/Procurement professional with over 8 years professional experience in bilateral and multilateral funded program in developing countries in relation to financial planning and management, accounting cycles, audit, business operation and administrative support to an adverse project team, and ensuring that administrative, financial, contract, procurement, and grant activities are carried out in a manner consistent with project objectives, and in compliance with major international and institution donors such as USAID and other international agencies regulations.

• Chemonics 2020 Annual Corporate Performance Bonus Best Worker
• Constantly maximum 15% Annual Performance Review, 2019 and 2020

10/06/23

• Good in SKYPE, Webinar, internet search.
• Good in software programs like MS Excel, Word, Outlook, PowerPoint, Teams, OneDrive, SharePoint, and Tally.

• Thrive in a dynamic environment, exploring new solutions and strategies for procurement.
• Work collaboratively with cross functional teams, build strong supplier relationships, and navigate through negotiations.

• Reuben Kweku Ayitey, Senior Finance Manager, Ministry of Defense, Ghana, 37 Military Hospital, Accra, Ghana, +233 205 892 536, reubenkweku@yahoo.com
• Anthony Djimanor, Senior Project Accountant, Chemonics International, 1ST Floor House Marvel House, 148A Giffard Road, East Cantonments, Accra, Ghana, +233 248 258 650, adjimanor@ghsc-psm.org
• Andrews Ebo Mensah, Senior Procurement and Subcontract Specialist, Chemonics International, 1ST Floor House Marvel House, 148A Giffard Road, East Cantonments, Accra, Ghana, +233 244 508 392, amensah@chemonics.com

• University of Salford, UK, MSc, Procurement, Logistics & Supply Chain Management - CIPS Accredited, 2023
• University of Salford, UK, MSc, Accounting and Finance, 2021
• Jayee University College, Ghana, Bachelor’s, Business Administration - Accounting, 2014
• Aggrey Memorial Zion Senior Secondary School, Ghana, Certificate, Senior Secondary School Certificate, 2005
• Oxford Home Study College, Certificate, Supply Chain Management Course, 2017

• Chemonics International, Ghana, Procurement and Subcontracts Specialist, Drafting of negotiation memorandum, selection memos and other procurement documentation, and ensuring required documentation is on file for all procurements., Managing all project procurement actions, and procurement tracker up to date and meets USAID regulations and standard reporting requirements., Drafting of solicitation, review and monitoring process and implementation of procurement processes., Prepared Purchase Orders and worked closely with the procurement managers to execute micro-purchases, follow through and process payments to vendors upon completion of tasks., Worked on Office Leases, Security, and other procurement contracts., Conduct regular audits of the electronic and hard procurement files to ensure compliance with Chemonics International’s procurement documentation requirements., Respond in a timely manner to procurement requests from project staff., Work directly with local vendors to obtain quotations and initiate procurements of requested commodities and services., Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance with terms and conditions., Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file., Maintain the project’s inventory and tracking system, procurement documentation, procurement policies and procedures., Drafts and releases RFQs, RFPs or other tender documents as may be required and ensures that they conform with USAID/Chemonics approved templates., Assist in other Technical Assistance areas such as EUV, HIV Supportive Supervision, LMD Vendors Compliance, supply chain Master Planning, and POD Validations., Assist in the project to provide training to project staff on procurement policies and procedures., Ensure compliance with sourcing and contract management processes and professional ethics., Conduct suppliers’ performance reviews and foster continuous improvement., Liaise with the logistics and transportation unit or IT unit on receipt of goods, equipment, and services in view of obtaining proper delivery reports, inspection reports, or relevant certificates and that proper inventory is taken., Review Subcontract Task Orders for the Warehousing team for the transportation of Health Commodities., Assisted in the procurement process to engage 3PLs (Third Party Logistics) for Last Mile Distribution activities in the regions of Ghana., Facilitated Procurement Action Requests and provided logistics support for the implementation of programmatic activities throughout the year., Reviewed all procurement invoices submitted by vendors before processing them for payment., Assisted in the evaluation of procurement of 3PLs for LLIN distribution, Laptops and desktops for the Pharmaceutical Traceability Secretariat, and EPI regional cold room managers., Reviewed Fixed Price Task Orders for LMD activities in Sixteen (16) regions., Processed all invoices for payment for all LMD activities in Sixteen (16) regions., Maintained and reviewed the consultant’s database, ensure prompt processing of consultancy requests following established procedures., Managed and grew relationships with local, regional and international suppliers, transport providers, insurers, and partners., Ongoing
• Chemonics International, Ghana, Procurement Assistant, Assist in drafting negotiation memorandum, selection memos and other procurement documentation., Assist in managing all project procurement actions, and procurement tracker up to date and meet USAID regulations and standard reporting requirements., Assist in solicitation, review and monitoring process and implementation of procurement processes., Conduct regular audits of the electronic and hard procurement files to ensure compliance with Chemonics International’s procurement documentation requirements., Respond in a timely manner to procurement requests from project staff., Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance with terms and conditions., Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file., Maintain the project’s inventory and tracking system, procurement documentation, procurement policies and procedures., Assist in other Technical Assistance areas such as EUV, HIV Supportive Supervision, LMD Vendors Compliance, supply chain Master Planning, and POD Validations., Assist in administrative and financial areas in the Business Office., Assist human resources and regional staff to track the registration of field office locally., Serve as the primary point of contact with immigration attorneys in Ghana and abroad to secure visa applications and work permits for new employees., Assist human resources with power of attorney, appointment letters, banking agent letters, board resolutions and other operational documents., 07/01/16, 03/31/22
• LA Villa Boutique Hotel, Ghana, Finance Officer, Managed daily banking, office administration, accounting, financial reports, cash flow forecast, bank reconciliation, VAT report, regulatory compliance, and business operations., Maintain all records and ensure integrity and accuracy in the database., Process and reconcile bank deposits., Apply basic accounting principles to analyze variances, assist in the production of journals, and perform routine accounting activities., Prepare all necessary financial management correspondence and be responsible for follow-up., Keep a record of assets and update it regularly for the organization., Ensure that all advances and direct payments to the benefit of the organization are well recorded and justified., Identify and resolve invoicing issues, accounting discrepancies and other financial-related issues., Manage the preparation of balance sheets, income statements, expense reports etc., Ensure that receivable and payables activities are performed accurately and promptly., 09/01/15, 06/30/16
• Ministry of Defense, Ghana, Ghana, Audit Assistant, Auditing cash books, revenue receipts booklets, stock, cash management, fixed assets, financial reports, bank reconciliation, treasury, sub-grant and risk management practices., Help the auditor to make reports which confirm the company standards., Manage the reports and ensure they are accurate and made in accordance with generally accepted accounting principles., Prepare audit working papers in accordance with professional standards., Draft audit findings and recommendations for the assigned audit programs., Ensure compliance with regulatory guidelines and generally accepted auditing standards., 09/01/14, 08/31/15
• Social Security and National Insurance Trust, Ghana, Audit Assistant, Managed Client database, client financial statement generation, and processing client SSNIT Cards., Verify and inspect accounts receivable and payable ledgers and general ledgers for their accuracy., Check and verify accounting books and records are in conformity with organization practices and policies., Ensure that financial reports and records are accurate and reliable., 06/01/13, 08/31/13