KENNETH OFORI MINTAH

Recruitment and Staffing

• Assists the HRM (P&I) in the recruitment process for PEPs contract staff, including job posting,candidate screening and selection.
• collaborates with the HRM (P&I) to determine staffing needs of the PEPs contract staff and develop role specific job description.

Performance Management

• Assists in establishing performance metrics for PEPs contract staff and conducting regular performance evaluations.
• Provides guidance and support to Regional HR Officers in managing PEPs contract staff performance issues.

Compliance and Policy Management

• Ensures adherence to labour laws, contractual obligations, and Board's policies related to contract staff.
• Maintains accurate records of contract staff employment, performance, and compliance documentation.

Relationship Management

• Serves as a point of contact for contract staff, addressing concerns and facilitating communication with Management.

Budget Management

• Assists in the budgeting process for the PEPs contract staffing, ensuring alignment with the PEPs financial plans.

Reporting and Analysis

• Conducts regular head counts in collaboration with the Accounts Dept. and prepares reports on PEPs contract staff, turnover rates, and other relevant metrics to inform decision-making.
• Analyzes data to identify trends and recommend improvements in contract staff management processes.

Office of the Director of Finance

Office Management

• Oversaw the daily operations of the Director of Finance, ensuring its smoothly running.

Communication

• Handled correspondence, managed phone calls, and served as a point of contact for staff and other stakeholders.

Scheduling

• Organized meetings, appointments, and travel arrangements for the Director of Finance.

Record Keeping

• Maintained and organized files, both physical and digital, ensuring that all documentations are accurate and accessible.

Support Staff

• Provided administrative support to the finance team members, including help with reports, presentations, and other tasks.

Office Supplies Management

• Ordered and maintained office supplies and equipment, ensuring that resources are available when needed.

Compliance

• Ensured that the office of Director of Finance adhered to the Board's policies and relevant regulations.

CHED - COCODOD

Policy Development

• Assisted in the interpretation and implementation of HR policies and procedures.

Record Management

• Maintained employee records, ensuring they are accurate and up-to-date.

Compliance

• Ensured that the Division complied with labour laws and regulations.

Conflict Resolution

• Handled disputes and grievances between employees, aiming for resolution through dialogue.

Policy Enforcement

• Ensured that workplace policies and collective agreements are upheld and enforced.

Communication

• Facilitated communication between management and employees regarding industrial relations matters.

Provided clerical, secretarial and administrative support to ensure effective and efficient operation of Office of the Deputy Managing Director (F&A), QCC and later at the office of the Director of Finance. My responsibilities included:

• Received, date stamped and recorded all incoming correspondence.
• Processed and dispatched out going correspondence.
• Ensured that accurate filling and proper records management for easy retrieval.

I was actively involved in a number of consultancy assignments for several institutions and organizations.

• Assisted in the preparation of business plans.

§ Business plan for establishment of Radford

University

§ Business plan for the establishment of Hedge

Pensions Trust.

• Preparation of contract documents
• Evaluation of tenders

As the Zonal Loans Coordinator, I was responsible for the administration and efficient daily operation of the Tema zonal office, including operations and customer service in accordance with the Trust Fund’s objectives. My responsibilities included:

• Managing Tema Zonal Office with five campus offices and two National Service Personnel.
• Liaising between the Students Loan Trust Fund and the university authorities under my zone.
• Counseling prospective student loan applicants on the loan processes and repayment processes.
• Manually vetting Loan Application Forms (LAF).
• Vetting LAF using the Students Loan Management System (SLMS)
• Producing reports on loan applications.

As an Administrative/Procurement Officer of Trust Fund my major responsibilities included:

• Assisting in the general administration of Trust Fund
• Preparation of the annual procurement plan of the Trust Fund
• Liaising between the Trust Fund and other agencies on procurement issues
• Preparation of tender documents
• Assisting in tender bid openings
• Preparation of tender evaluation reports to the Head of Entity Tender Committee for approval and onward submission to the Entity Tender Committee
• Preparation of contract documents
• Administering contract documents
• General purchases and supply
• Managing Admin Office imprest
• Document management and design

· Designed loan application forms for the Trust Fund

· Designed quarterly staff bulletin for the Trust Fund

· Designed HR forms for the Trust Fund

• Transport management

As a National Service Person attached to the Administration office, I assisted immensely in the setting up of the Students Loan Trust Fund.

• I assisted in the setting up the Trust Fund’s offices country wide.
• I was responsible for general purchases and supply.
• I was responsible for the preparation and sales of procurement tender documents.
• I assisted in tender openings and evaluations.
• I prepared tender evaluation reports to the Head of Entity Tender Committee for approval and subsequent forwarding to the Entity Tender Committee.
• Managed Admin. office imprest
• Transport management was also part of my daily schedule
• Assisted in organizing board, management and general meetings

As the Head of Mathematics Department of Adjikpo Dokuyo Local Authority Junior Secondary School, my major responsibilities included the following:

• Implementing the GES designated curriculum and assigning reasonable tasks to students.
• Setting district Mathematics mock exams.
• Counseling of students and training of other teachers in the field of mathematics.
• Monitoring and evaluating other mathematics teachers in the department.