Justina Ata Doku
Tema
Summary
Dynamic legal and executive assistant with established expertise at N. Dowuona and Company Limited, specializing in corporate governance and regulatory compliance.
Overview
19
19
years of professional experience
Work History
Legal and Executive Assistant/Company Secretary
N. Dowuona and Company Limited
Accra
12.2011 - Current
- Successfully organized several board meetings across various industries and sectors
- Maintained statutory registers for various clients
- Held various AGMs across sectors
- Recorded up-to-date minutes and circulated the same to clients both locally and internationally
- Successfully registered over thirty companies (external, limited by shares and limited by guarantee) with the Office of the Registrar of Companies and Ghana Investment Promotion Centre
- Conducted multiple property title searches and registration of instruments with the Collateral Registry
- Ensured the precise filing of court documents in line with procedures in court filings
- Increased company output by ensuring company secretarial duties including filing of annual returns with the RGD, preparing, and filing various changes that occur within the company, drafting of various resolutions including board and shareholders resolutions are done on time
- Facilitated the application of numerous work and residence permit of clients at the Ghana Immigration Service
- Cultivated strong relationships with agents across diverse government ministries, ensuring clear communication and efficient service delivery for the firm's clients
Office Manager
N. Dowuona and Company Limited
08.2011 - 01.2015
- Ensured overall office management practices were done well
- Managed and track the principal's schedule, coordinating appointments and meetings
- Manage professional correspondence with clients and external parties
- Enforced proper financial management by processing and managing employee payments
- Ensured legal compliance by facilitating the registration of the firm with the Ghana Bar Association and relevant government agencies (SSNIT, GRA)
- Ensured documentation and recordkeeping practices are upheld
Administrative Assistant
Key Port Management
01.2011 - 07.2011
Enumerator
National Population and Housing Census
09.2010 - 10.2010
National Service Personnel
Ghana Water Company Ltd./Aqua Vittens Rand Limited
Ashaiman District
11.2008 - 08.2009
- Assigned to Ashaiman District, Tema Region.
United Bank for Africa, Central Business Office
Accra
12.2007 - 02.2008
- Assigned to the Commercial Department. Responsibilities included:
- Taking and editing minutes of weekly staff meetings.
- Preparing marketing drive reports for Profit Centre Manager.
- Preparing daily unfunded reports.
- Serving as Guest Teller, assisting and explaining bank products and offerings to prospective customers.
Atiwa Rural Bank
Asiakwa
06.2007 - 08.2007
- Processing of payroll payment vouchers and loan vouchers.
- Performing data entry for bank’s initial conversion from manual ledgers to computerised data recording and storage.
Ghana Ports and Harbours Authority
Tema
07.2006 - 09.2006
- Assigned to the Materials Department. Responsibilities included:
- Processing request for quotations, transmitting them to suppliers, and opening submitted tenders.
- Processing post-tender Local Purchasing Orders and transmitting them to successful bidders.
- Processing payments due on accounts payable.
Education
LLB - Post-Undergraduate
University Of Professional Studies, Accra
Accra, Ghana10-2024
MBA - Corporate Governance
University of Professional Studies, Accra
Accra, Ghana07-2019
Certificate - Paralegal Studies
Institute of Paralegal Studies, Ghana
Accra, Ghana01.2012
Bachelor of Science - Business Administration
Presbyterian University, Ghana
Abetifi, Kwahu, Eastern Region08-2008
Senior Secondary School Certificate Examination -
01.2003
Professional Studies - Corporate Governance
Institute of Chartered Secretaries & Administrator
Lagos, NigeriaSkills
- Administrative management
- Database management systems
- Project coordination
- Legal research and analysis
- Knowledge of Companies Act 2019
- Effective communication
- Problem-solving strategies
- Education program coordination
- Corporate governance practices
- Regulatory compliance expertise
References
Available upon request.
Community Service
Junior Youth leader for over a decade and a half, Certified counsellor, Coordinator in charge of education at The Presbyterian Church of Ghana, The Most Holy Trinity Congregation, Lashibi, A member of the worship & events committee
Affiliations
- Member- Institute of Directors- Ghana
Communication
Developed and implemented streamlined onboarding procedures, leading to a 30% decrease in new hire training time
Leadership
Successfully led diverse teams to attain organisational goals
Timeline
Legal and Executive Assistant/Company Secretary
N. Dowuona and Company Limited
12.2011 - Current
Office Manager
N. Dowuona and Company Limited
08.2011 - 01.2015
Administrative Assistant
Key Port Management
01.2011 - 07.2011
Enumerator
National Population and Housing Census
09.2010 - 10.2010
National Service Personnel
Ghana Water Company Ltd./Aqua Vittens Rand Limited
11.2008 - 08.2009
United Bank for Africa, Central Business Office
12.2007 - 02.2008
Atiwa Rural Bank
06.2007 - 08.2007
Ghana Ports and Harbours Authority
07.2006 - 09.2006
LLB - Post-Undergraduate
University Of Professional Studies, Accra
MBA - Corporate Governance
University of Professional Studies, Accra
Certificate - Paralegal Studies
Institute of Paralegal Studies, Ghana
Bachelor of Science - Business Administration
Presbyterian University, Ghana
Senior Secondary School Certificate Examination -
Professional Studies - Corporate Governance
Institute of Chartered Secretaries & Administrator
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