Hi, I’m
Joel Bio Bata
Finance and Administration Officer
Tema, Ghana
Summary
Highly-motivated Finance and Administration Officer with 18 years of professional experience including over 10 years in international institutions. Strong work ethic, self-motivated and exceptional interpersonal skills with a burning desire to take on new professional challenges. Skilled in working under pressure and adapting to new situations to offer the best office support.
Overview
18
years of professional experience
1
Language
Work History
PESCAO RegionalTema
Finance and Administrative Officer
04.2018 - 04.2023
Job overview
- Ensure that financial documents, payment slips, memos, invoices, receipts are valid, approved, labeled and filed in accordance with EU standards
- Record daily financial transactions in the cash book and bank journals
- Ensure the proper functioning of the accounting system in accordance with standard EU procedures
- Compile and submit complete annual financial reports for audit
- Manage supplies and monitor stocks of tools/equipment in accordance with EU standard procedures
- Conduct theoretical and physical inventories of physical resources
- Track the movements and maintenance of vehicles
- Manage service providers and Consultants' contracts
- Manage utility services contracts including water, electricity, phone, internet as well as projects document files such as staff contracts, incoming and outgoing mails, etc
- Provide administrative and logistical support to conferences, workshops, events, etc
- Of the project including travel requests, flight reservations, accommodation, organization of events
- Help prepare annual work plans and budgets with appropriate detailed cost estimates
- Check budget items to ensure that all transactions are recorded in appropriate budget items and efficiently used
- Work with the project coordinator to monitor the level of budget activity and convene financial review meetings periodically
- Carry out all other administrative / financial tasks at the request of the Coordinator.
Secretariat
09.2013 - 04.2018
Job overview
- Of the Fisheries Committee for the West-Central Gulf of Guinea (CPCO) - Tema
Financial and Administrative Assistant
Job overview
- Put in place and update required documents, books and administrative records
- Classify, archive and record accounting documents using Excel software
- Manage bank accounts and out-of-pocket expenses
- Manage supplies and monitor equipment stocks
- Conduct theoretical and physical inventories of physical resources
- Track the movements and maintenance of vehicles
- Prepare annual financial statements and the annual audit of accounts
- Participate in the development and implementation of Annual Budget Work Plans
- Perform budget monitoring and prepare periodic budget reports
- Contribute to the preparation and organization of Conferences of Ministers of the FCWC member countries and other international meetings
- Organize the logistics of workshops, seminars and international meetings in conjunction with regional partner projects and institutions
- Manage the reception and stay of experts, consultants and international partners
- Monitor the implementation of Conventions, Financing Agreements and other financial support contracts of partners through regional projects covering the six (6) Member States
- Manage diplomatic communication and relations with the Ministry of Foreign Affairs of the host country and accredited diplomatic missions.
Integrated Management of Aquatic Proliferative Plants
Accountant
10.2011 - 07.2013
Job overview
- Maintain out-of-pocket expenses and monitor banking operations
- Keep the general accounts of the project using the Integrator software PERFECTO
- Monitor the execution of expenditures provided for in the 'FAD' and 'PIP Benin' budget
- Develop financial dashboards and financial reports
- Monitor fuel use and manage the driver's schedule
- Prepare the bid opening minutes
- Pay suppliers in accordance with ADB procedures
- Justify transfers received from the ADB and prepare the final project audit.
ED ONG
Accounting Administrator
05.2009 - 02.2011
Job overview
- Administrative management of the project (Secretariat, registers, tracking books and archiving)
- Maintain the cost and budgetary accounts of each component of the Project, following financial procedures and in accordance with the European Union standards
- Manage staff (Leave, Payroll, social and tax declarations), develop, execute and track employment and service contracts
- Manage site logistics, monitor vehicles and other on-site equipment
- Conduct the inventory and the stock accounts of the project assets
- Prepare internal and external audit assignments
- Prepare tender documents and draw up contracts with service providers, suppliers and consultants
- Host and manage the stays of partners, project managers and teams of scientists and international experts on mission
- Prepare meeting and mission reports and administrative correspondence.
National Directorate of the National Park 'WKandi
Trainee Accountant
11.2008 - 03.2009
Job overview
- Prepare and execute Quote programmes
- Prepare amendements to 'DP'
- Monitor and update direct management funds
- Process staff payroll and calculate other salary costs
- Manage 'EDF' bank accounts and out-of-pocket expenses
- Prepare advance payment requests and periodic briefs
- Prepare the Closing Programme Estimate for the end phase of the Project.
Association Nationale des Organisations Professionnelles d'Eleveurs de Ruminants au Bénin, ANOPER
Accounting Manager
10.2007 - 11.2008
Job overview
- Accounting, financial and stock management of the ELAN Project and support from the Union's technical and financial partners (EU, AFDI, AGRICORD, CTA, IFDC and SNV)
- Manage the reception and installation of visitors, partners and users
- Manage staff payroll
- Manage the ANOPER store and other UDOPER and UCOPER equipment
- Manage and justify the funding of the Network of Agri European agencies
- Organise and manage the administration and the logistics of missions, workshops, and training
- Track vehicles and manage leave, payroll, social security and Tax on salary of the personnel
- Prepare meeting reports, mission reports and correspondence.
ELAN, ELevage & ANanas, UDOPER Benin
Accounting Clerk
05.2005 - 10.2007
Job overview
- Maintain the accounts of the Project and monitor the internal resources of the organization
- Prepared bank deposits by compiling data from cashiers
- Organize and manage the administration and the logistics of missions, workshops, and training
- Monitor the material of the ELAN Project and the support of Technical and Financial Partners
- Manage the stock of supplies and equipment of the Project and the organization
- Manage the administration and finance of the Project (Vehicle monitoring and leave management, payroll, social security and tax on salary of the personnel)
- Prepare meeting reports, mission reports and project administrative & communication correspondences.
Education
Institut CERCO Benin
Bachelor's Degree from Finance, Accounting and Audit
January 2014
ESCG Parakou Benin
Higher National Diploma from Banking and Corporate Finance
January 2004
ECDS-Parakou Benin
Baccalaureate from Accounting
January 2004
Collège Mgr Steinmetz- Bohicon Benin
Baccalaureate from Biology
January 2002
Skills
- Finance
- Accounting
- Cash management
- Administration
- Logistics management
- Budget management
- Cash-flow monitoring
- Administrative support
- Computer literate with knowledge of professional software including Ms-Excel, SAGE 100 & PERFECTO
- Ease of communication and good writing skills
- Openness and ability to work in a multicultural environment
- Driving license category B
- Hobbies: Reading, music, football
- Payroll and Budgeting
- Budget Adherence
- Account Reconciliation
- Human Resources Support
- Expense Reporting
- Personnel Management
References
References
References available upon request.
Additional Information
- Conference - Participation in the organization of the 6th, 7th, 8th, 9th, 10th, 11th, 12th Annual Session of the Conference of Ministers of the Fisheries Committee for the the West Central of the Gulf of Guinea (FCWC) From 2013 to 2019 Training Workshop on PRAG 2018 and the Financial Regulations of the European Union applicable to the FCWC within the framework of the implementation of Component 2 of the PESCAO Regional Project - at Majorie “Y” Hotel - Tema, (Ghana) -28th January – 1st February 2019 Planning Seminar of the 2016 activities of the African Regional Fisheries Organisations by the African Union - Bureau Interafricain des Ressources Animales (UA-BIRA) ; Nayvasha, KENYA Capacity Building for accountants, stage managers and similar personnel of the MAEP on the procedures for keeping records of stock accounts, at HOTEL GECO – Dassa-zoumé, Benin Training Workshop for Management Accountants of Farmer Organisations benefiting from the Component 2 of the Project ‘'Appui Institutionnel à la Modernisation de l'Agriculture Familiale (PAIMAF) ‘' on on the aspects relating to the justification of the funds made available to them. PPAB – Cotonou, Benin Training Workshop for Professional Agricultural Organisations (PAO) on the Budget-programme approach, on the initiative of the Steering Committee of the PAO support component. CENAFOC
Timeline
Finance and Administrative Officer
PESCAO Regional
04.2018 - 04.2023
Secretariat
09.2013 - 04.2018
Accountant
Integrated Management of Aquatic Proliferative Plants
10.2011 - 07.2013
Accounting Administrator
ED ONG
05.2009 - 02.2011
Trainee Accountant
National Directorate of the National Park 'W
11.2008 - 03.2009
Accounting Manager
Association Nationale des Organisations Professionnelles d'Eleveurs de Ruminants au Bénin, ANOPER
10.2007 - 11.2008
Accounting Clerk
ELAN, ELevage & ANanas, UDOPER Benin
05.2005 - 10.2007
Financial and Administrative Assistant
Institut CERCO Benin
Bachelor's Degree from Finance, Accounting and Audit
ESCG Parakou Benin
Higher National Diploma from Banking and Corporate Finance
ECDS-Parakou Benin
Baccalaureate from Accounting
Collège Mgr Steinmetz- Bohicon Benin
Baccalaureate from Biology