Joel Bio Bata
Tema
Summary
- Highly-motivated and bilingual Finance and Administration Officer with 18 years of professional experience including over 10 years in international institutions.
- Openness and ability to work in a multicultural environment.
- Strong work ethic, self-motivated and exceptional interpersonal skills with a burning desire to take on new professional challenges.
- Skilled in working under pressure and adapting to new situations to offer the best office support.
Overview
18
18
years of professional experience
Work History
Finance and Administration Officer
Secretariat General of the Fisheries Committee for the West-Central Gulf of Guinea (CPCO)
Tema
04.2023 - 10.2023
- Classify, archive and record accounting documents using Excel software
- Coordinate project materials and schedules, facilitate communication and prepare reports.
- Manage bank accounts and out-of-pocket expenses; Manage supplies and monitor equipment stocks; Conduct theoretical and physical inventories of physical resources; Track the movements and maintenance of vehicles
- Prepare annual financial statements and the annual audit of accounts
- Participate in the development and implementation of Annual Budget Work Plans
- Perform budget monitoring and prepare periodic budget reports
- Contribute to the preparation and arrangement of Conferences of Ministers of the FCWC member countries and other international meetings
- Organize the logistics of workshops, seminars and international meetings in conjunction with regional partner projects and institutions
- Provide support in negotiating contracts with third-party providers regarding rates, services offered.
- Manage the reception and stay of experts, consultants and international partners
- Monitor the implementation of Conventions, Financing Agreements and other financial support contracts of partners through regional projects covering the six (6) Member States
- Manage diplomatic communication and relations with the Ministry of Foreign Affairs of the host country and accredited diplomatic missions
- Liaise with auditors to complete annual audits and maintain compliance with funders requirements
- Preparation of annual audit report for FCWC Secretariat Funds,
Finance and Administration Officer
PESCAO Regional Project of the European Union
Tema
04.2018 - 04.2023
- Ensure that financial documents, payment slips, memos, invoices, receipts are valid, approved, labeled and filed in accordance with EU standards
- Record daily financial transactions in the cash book and bank journals
- Ensure the proper functioning of the accounting system in accordance with standard EU procedures
- Compile and submit complete annual financial reports for audit
- Manage supplies and monitor stocks of tools/equipment in accordance with EU standard procedures (PRAG 2016)
- Conduct theoretical and physical inventories of physical resources; Track the movements and maintenance of vehicles; Manage service providers and Consultants’ contracts; Manage utility services contracts including water, electricity, phone, internet as well as projects document files such as staff contracts, incoming and outgoing mails, ..etc
- Provide administrative and logistical support to conferences, workshops, events, etc
- Of the project including travel requests, flight reservations, accommodation, organization of events
- Help prepare annual work plans and budgets with appropriate detailed cost estimates; Check budget items to ensure that all transactions are recorded in appropriate budget items and efficiently used
- Work with the project coordinator to monitor the level of budget activity and convene financial review meetings periodically
- Carry out all other administrative / financial tasks at the request of the Coordinator.
Financial and Administrative Assistant
Secretariat General of the Fisheries Committee for the West-Central Gulf of Guinea (CPCO)
Tema
09.2013 - 04.2018
- Put in place and update required documents, books and administrative records
- Classify, archive and record accounting documents using Excel software
- Manage bank accounts and out-of-pocket expenses; Manage supplies and monitor equipment stocks; Conduct theoretical and physical inventories of physical resources; Track the movements and maintenance of vehicles
- Prepare annual financial statements and the annual audit of accounts
- Participate in the development and implementation of Annual Budget Work Plans
- Perform budget monitoring and prepare periodic budget reports
- Contribute to the preparation and organization of Conferences of Ministers of the FCWC member countries and other international meetings
- Organize the logistics of workshops, seminars and international meetings in conjunction with regional partner projects and institutions
- Manage the reception and stay of experts, consultants and international partners
- Monitor the implementation of Conventions, Financing Agreements and other financial support contracts of partners through regional projects covering the six (6) Member States
- Manage diplomatic communication and relations with the Ministry of Foreign Affairs of the host country and accredited diplomatic missions.
Accountant
Integrated Management of Aquatic Proliferative Plants Project (PGIPAP) at the Fisheries Department
Cotonou
10.2011 - 03.2012
- Maintain out-of-pocket expenses and monitor banking operations; Keep the general accounts of the project using the Integrator software PERFECTO; Monitor the execution of expenditures provided for in the African Development Bank and Benin Government Accountant General Office
- Develop financial dashboards and financial reports
- Monitor fuel use and manage the driver's schedule
- Prepare the bid opening minutes
- Pay suppliers in accordance with ADB procedures
- Justify transfers received from the ADB and prepare the final project audit.
Accounting Administrator
ED ONG for the implementation of the Pilot Project for Village Biodiversity Management - RAPIDALIBORI, National Park 'W'
Banikoara
05.2009 - 02.2011
- Administrative management of the project (Secretariat, registers, tracking books and archiving) Maintain the cost and budgetary accounts of each component of the Project, following financial procedures and in accordance with the European Union standards
- Manage staff (Leave, Payroll, social and tax declarations), develop, execute and track employment and service contracts; Manage site logistics, monitor vehicles and other on-site equipment); Conduct the inventory and the stock accounts of the project assets; Prepare internal and external audit assignments; Prepare tender documents and draw up contracts with service providers, suppliers and consultants
- Host and manage the stays of partners, project managers and teams of scientists and international experts on mission
- Prepare meeting and mission reports and administrative correspondence.
Trainee Accountant
National Directorate of the National Park 'W'
Kandi
11.2008 - 03.2009
- Prepare and execute Quote programmes
- Prepare amendements to ‘’DP’’
- Monitor and update direct management funds
- Process staff payroll and calculate other salary costs
- Manage ‘’EDF’’ bank accounts and out-of-pocket expenses
- Prepare advance payment requests and periodic briefs
- Prepare the Closing Programme Estimate for the end phase of the Project.
Accounting Manager
Association Nationale des Organizations Professionnelles d’Eleveurs de Ruminants au Bénin (ANOPER-BENIN)
Gogounou
10.2007 - 11.2008
- Accounting, financial and stock management of the ELAN Project and support from the Union's technical and financial partners (EU, AFDI, AGRICORD, CTA, IFDC and SNV)
- Manage the reception and installation of visitors, partners and users
- Manage staff payroll
- Manage the ANOPER store and other UDOPER and UCOPER equipment
- Manage and justify the funding of the Network of Agri European agencies
- Organize and manage the administration and the logistics of missions, workshops, and training
- Track vehicles and manage leave, payroll, social security and Tax on salary of the personnel
- Prepare meeting reports, mission reports and correspondence.
Accounting Clerk
Project ELAN
Gogounou
05.2005 - 10.2007
- Maintain the accounts of the Project and monitor the internal resources of the organization
- Organize and manage the administration and the logistics of missions, workshops, and training
- Monitor the material of the ELAN Project and the support of Technical and Financial Partners
- Manage the stock of supplies and equipment of the Project and the organization
- Manage the administration and finance of the Project (Vehicle monitoring and leave management, payroll, social security and tax on salary of the personnel); Prepare meeting reports, mission reports and project administrative correspondence;
Education
Bachelor’s Degree - Finance, Accounting and Audit
Institut CERCO
01.2014
Higher National Diploma - Banking and Corporate Finance
ESCG Parakou
01.2004
Baccalaureate - Accounting
ECDS-Parakou
01.2004
Baccalaureate - Biology
Collège Mgr Steinmetz- Bohicon
01.2002
Skills
- Finance
- Accounting
- Budget management
- Cash-flow monitoring
- Administrative support
- Recordkeeping & staff management
- Logistics management
- Ms-Excel
Attended Training Workshops & Conferences
- 2013 to 2023. Benin, Ivory Cost, Ghana, Liberia, Nigeria & Togo Participation in the arrangement of the 6th, 7th, 8th, 9th, 10th, 11th, 12th, 13th and 14th Annual Session of the Conference of Ministers of the FCWC
- 01/28/2019, 02/01/2019 Majorie “Y” Hotel - Tema, Ghana, Training Workshop, PESCAO Regional Project of the European Union, PRAG 2018 and the Financial Regulations of the European Union applicable to the FCWC within the framework of the implementation of Component 2 of the PESCAO
- April 2016, Nayvasha, KENYA, Regional Project Planning Seminar, African Regional Fisheries Organizations, Planning Seminar of the 2016 activities of the African Regional Fisheries Organizations by the African Union - Bureau Interafricain des Ressources Animales (UA-BIRA) Capacity Building,
- Feb 2012, HOTEL GECO – Dassa-zoumé, Benin, Capacity Building for accountants, stage managers and similar personnel of the Ministry of Agric (MAEP) on the procedures for keeping records of stock accounts Training Workshop, Management Accountants of Farmer Organizations,
- Nov 2007 -CENAFOC – Cotonou, Benin, PPAB Training Workshop for Management Accountants of Farmer Organizations benefiting from the Component 2 of the Project ‘’Appui Institutionnel à la Modernisation de l’Agriculture Familiale (PAIMAF) ‘’ on on the aspects relating to the justification of the funds made available to them Training Workshop, Professional Agricultural Organizations (PAO), CENAFOC – Cotonou, Benin, 2006, Training Workshop for Professional Agricultural Organizations (PAO) on the Budget-programme approach, on the initiative of the Steering Committee of the PAO support component
Accomplishments
- Special Recognition award as pioneers for fisheries cooperation in west Africa, by the Committee for the West Central Gulf of Guinea (FCWC) - Abuja, Nigeria, Dec 2017
Languages
French
First Language
English
Upper Intermediate (B2)
B2
Professional references
1. Jonas Aliou GBIAN (Economist), Former-Minister of Finance and Economy of Benin, Commissioner in charge of the Department of Food Security, Agriculture, Mines and the Environment (DSAME), Address : Avenue Professeur Joseph KI-ZERBO, 01 BP 543 Ouagadougou Burkina Faso,
Cell : +226 66 05 86 55, E-mail : jgbian@yahoo.fr.
2. Dr. Sidibé Aboubacar, (Fisheries and Aquaculture Expert) FIRST Programme Fisheries Policy Officer (EU-FAO Partnership) & Regional Project,PESCAO of the EU – ECOWAS Region; Address : c/o Department of Agriculture and Rural Development (DARD) of ECOWAS - Annex River Plaza, near Church Gate, Central Business District, Abuja, Nigeria, Tel :(+234) 802 505 0509 – E-mail : Aboubacar.Sidibe@fao.org .
3. Dr. Amadou Tall, (Doctor, Veterinary Medicine), International Expert Fish and Fishery Products, Team Leader at GOPA Consultants, for EU funded Project PESCAO in ECOWAS 15 member countries, Former Chief Technical Advisor at FAO Cote d’Ivoire. Address: amadou.tall@gmail.com Mobile: +225 07882403 /+225 22410132/+234 816 740 7201 Abuja, Nigeria, E-mail: amadou.tall@gmail.com .
Timeline
Finance and Administration Officer
Secretariat General of the Fisheries Committee for the West-Central Gulf of Guinea (CPCO)
04.2023 - 10.2023
Finance and Administration Officer
PESCAO Regional Project of the European Union
04.2018 - 04.2023
Financial and Administrative Assistant
Secretariat General of the Fisheries Committee for the West-Central Gulf of Guinea (CPCO)
09.2013 - 04.2018
Accountant
Integrated Management of Aquatic Proliferative Plants Project (PGIPAP) at the Fisheries Department
10.2011 - 03.2012
Accounting Administrator
ED ONG for the implementation of the Pilot Project for Village Biodiversity Management - RAPIDALIBORI, National Park 'W'
05.2009 - 02.2011
Trainee Accountant
National Directorate of the National Park 'W'
11.2008 - 03.2009
Accounting Manager
Association Nationale des Organizations Professionnelles d’Eleveurs de Ruminants au Bénin (ANOPER-BENIN)
10.2007 - 11.2008
Accounting Clerk
Project ELAN
05.2005 - 10.2007
Bachelor’s Degree - Finance, Accounting and Audit
Institut CERCO
Higher National Diploma - Banking and Corporate Finance
ESCG Parakou
Baccalaureate - Accounting
ECDS-Parakou
Baccalaureate - Biology
Collège Mgr Steinmetz- Bohicon
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