Summary
Overview
Work History
Education
Skills
Languages
Timeline
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HENRIETTA CHEMPHE SARPONG

KUMASI

Summary

Self-motivated, dependable Electoral Officer experienced in soliciting input from members in region regarding policies and activities. Committed to providing support to electoral registration activities with completeness and accuracy. Dedicated to team success and problem solving with minimal oversight. Seasoned Electoral Officer known for high productivity and efficiency in task completion. Possess specialized skills in electoral systems management, voter registration processes, and election legislation compliance. Excel in communication, problem-solving, and leadership, ensuring successful electoral events through effective team collaboration and stakeholder engagement.

Overview

19
19
years of professional experience

Work History

ACTING DISTRICT ELECTORAL OFFICER

ELECTORAL COMMISSION GHANA
EFFIDUASE/ ASOKORE- SEKYERE EAST CONSTITUENCY, ASHANTI
04.2024 - Current
  • Organized voter registration drives to enhance community participation.
  • Assisted in the preparation and distribution of electoral materials.
  • Coordinated logistics for polling station setup and operations.
  • Trained volunteers on electoral process and voter assistance techniques.
  • Engaged with the public to address inquiries about voting procedures.
  • Monitored polling activities to ensure compliance with regulations.
  • Collaborated with team members to streamline election day workflows.
  • Oversaw election proceedings to maintain impartiality and fairness and assisted voters with adequate information.
  • Collaborated with other departments to ensure efficient operations during elections.
  • Participated in post-election audits as required by state or federal law.

ELECTORAL OFFICER

ELECTORAL COMMISSION GHANA
EJISU- EJISU MUNICIPAL, ASHANTI
03.2022 - 04.2024
  • Located and retrieved files, assisting public with general information.
  • Coordinated voter registration drives across multiple regions for electoral participation.
  • Assisted in the training of election officials on procedures and compliance.
  • Managed logistics for polling stations to ensure smooth operation on election day.
  • Developed educational materials to inform the public about voting processes.
  • Collaborated with local organizations to promote electoral awareness and engagement.
  • Monitored voting processes to uphold integrity and transparency during elections.
  • Responded to voter inquiries, providing accurate information and assistance.
  • Coordinated polling stations during peak hours in high traffic areas during voting period
  • Assimilated governance knowledge to handle referendum material to eligible voters with adherence to predetermined guidelines.
  • Published notices of upcoming elections and nomination meetings.
  • Attended meetings to discuss general and specific voter information on election issues.
  • Facilitated cooperative activities with representatives of registered political parties and candidates to resolve issues and problems.
  • Maintained social media sites to communicate with members about election initiatives in program.
  • Represented voter views on matters related to to discuss with board.
  • Constructed feature articles to promote nomination for community outreach efforts.
  • Discussed candidate and referendum team campaign materials with professionals in accordance with campaign rules.
  • Investigated complaints related to alleged violations of election law or procedure.
  • Collected signatures for petitions related to ballot initiatives or referendums as needed.
  • Managed communications with community groups about upcoming elections.
  • Analyzed demographic trends related to voter registration patterns across multiple jurisdictions.
  • Participated in post-election audits as required by state or federal law.
  • Developed and implemented plans to register voters in assigned territory.
  • Monitored campaign activities within the district to ensure adherence to applicable laws.
  • Collaborated with other departments to ensure efficient operations during elections.
  • Ordered and restocked supplies in line with budget limits and office needs.
  • Supported development and implementation of clear and successful policies, budgets, and procedures for smooth and efficient operations.
  • Provided hands-on training and coaching for junior staff on office policies and regulations.
  • Purged inactive files and destroyed obsolete files following procedures.
  • Assisted organizational efforts by filing, entering data and answering phones.
  • Answered questions and fulfilled requests with friendly and knowledgeable service.
  • Proofread documents carefully to check accuracy and completeness of all paperwork.
  • Maintained positive working relationship with fellow staff and management.
  • Performed data entry into a variety of databases for tracking purposes.
  • Maintained accurate records of all voter registrations and elections results.
  • Researched election laws and regulations to ensure compliance with local, state and federal guidelines.
  • Ensured that all necessary documents pertaining to an election are stored securely after completion.
  • Prepared reports summarizing election results for review by senior management.
  • Created informational materials about upcoming elections for distribution in schools, churches, libraries.
  • Verified accuracy of ballot counts from various locations prior to tabulation.
  • Assisted in developing strategies for increasing voter turnout in targeted areas.
  • Inspected voting machines before each election cycle to detect any potential malfunctions.
  • Provided assistance to citizens regarding the voting process and registration procedures.
  • Conducted voter education seminars throughout the jurisdiction.
  • Analyzed feedback from voters to enhance future electoral initiatives and programs.
  • Oversaw election proceedings to maintain impartiality and fairness and assisted voters with adequate information.
  • Checked voter identification and signed in registered voters prior to administering ballots.

ASSISTANT ELECTORAL OFFICER

ELECTORALL COMMISSION GHANA
REGIONAL OFFICE- KUMASI, ASHANTI
10.2019 - 03.2022
  • Ordered and restocked supplies in line with budget limits and office needs.
  • Supported development and implementation of clear and successful policies, budgets, and procedures for smooth and efficient operations.
  • Provided hands-on training and coaching for junior staff on office policies and regulations.
  • Purged inactive files and destroyed obsolete files following procedures.
  • Located and retrieved files, assisting public with general information.
  • Assisted organizational efforts by filing, entering data and answering phones.
  • Answered questions and fulfilled requests with friendly and knowledgeable service.
  • Proofread documents carefully to check accuracy and completeness of all paperwork.
  • Maintained positive working relationship with fellow staff and management.
  • Managed communications with community groups about upcoming elections.
  • Collaborated with other departments to ensure efficient operations during elections.
  • Assisted in developing strategies for increasing voter turnout in targeted areas.
  • Ensured that all necessary documents pertaining to an election are stored securely after completion.
  • Investigated complaints related to alleged violations of election law or procedure.
  • Created informational materials about upcoming elections for distribution in schools, churches, libraries.
  • Conducted voter education seminars throughout the jurisdiction.
  • Researched election laws and regulations to ensure compliance with local, state and federal guidelines.
  • Maintained accurate records of all voter registrations and elections results.
  • Analyzed demographic trends related to voter registration patterns across multiple jurisdictions.
  • Developed and implemented plans to register voters in assigned territory.
  • Participated in post-election audits as required by state or federal law.
  • Monitored campaign activities within the district to ensure adherence to applicable laws.
  • Collected signatures for petitions related to ballot initiatives or referendums as needed.
  • Performed data entry into a variety of databases for tracking purposes.
  • Inspected voting machines before each election cycle to detect any potential malfunctions.
  • Verified accuracy of ballot counts from various locations prior to tabulation.
  • Provided assistance to citizens regarding the voting process and registration procedures.
  • Constructed feature articles to promote nomination for community outreach efforts.
  • Represented voter views on matters related to to discuss with board.
  • Maintained social media sites to communicate with members about election initiatives in program.
  • Facilitated cooperative activities with representatives of registered political parties and candidates to resolve issues and problems.
  • Evaluated feedback from voters and officials to improve future electoral processes.
  • Assisted in developing outreach programs to educate voters on electoral participation.
  • Implemented data management systems for accurate voter information tracking.
  • Facilitated communication between stakeholders to resolve electoral inquiries promptly.
  • Trained and supervised staff on electoral procedures and regulations effectively.
  • Monitored election day activities to maintain integrity and transparency of the process.
  • Oversaw polling station setup and logistics for smooth electoral operations.
  • Coordinated voter registration processes across multiple regions to ensure compliance.
  • Discussed candidate and referendum team campaign materials with professionals in accordance with campaign rules.
  • Prepared reports summarizing election results for review by senior management.
  • Coordinated polling stations during peak hours in high traffic areas during voting period
  • Assimilated governance knowledge to handle referendum material to eligible voters with adherence to predetermined guidelines.
  • Attended meetings to discuss general and specific voter information on election issues.
  • Published notices of upcoming elections and nomination meetings.
  • Oversaw election proceedings to maintain impartiality and fairness and assisted voters with adequate information.
  • Checked voter identification and signed in registered voters prior to administering ballots.

ADMINISTRATIVE SECRETARY

ELECTORAL COMMISSION GHANA
REGIONAL OFFICE- KUMASI, ASHANTI
01.2008 - 07.2019
  • Managed office communications and scheduled appointments for electoral officials.
  • Assisted in organizing electoral events, ensuring smooth operations and logistics.
  • Prepared and maintained official documents for the Electoral Commission's activities.
  • Coordinated travel arrangements for staff attending regional electoral meetings.
  • Supported the preparation of meeting agendas and recorded minutes accurately.
  • Handled public inquiries, providing accurate information about electoral processes.
  • Maintained filing systems to ensure efficient retrieval of important records.
  • Collaborated with team members to improve administrative procedures and workflows.
  • Answered phones, responded to inquiries, and directed calls appropriately.
  • Organized and maintained confidential files and records.
  • Provided administrative support to the executive team including filing, faxing, photocopying, scanning documents.
  • Filed and updated employee, customer and external partner contact information into company database.
  • Wrote email messages, memos, and business letters for management and proofread documentation to provide error-free correspondence.
  • Scheduled appointments, managed calendars, and organized events.
  • Created spreadsheets, documents, presentations, reports, forms. using Microsoft Office Suite applications.
  • Communicated with customers via email and telephone to respond to inquiries, direct calls to proper personnel and confirm deliveries.

STENOGRAPHER SERETARY

ELECTORAL COMMISSION GHANA
ADANSI FOMENA
08.2006 - 01.2008
  • Transcribed official meeting minutes for electoral commission sessions.
  • Prepared legal documents and reports for electoral processes.
  • Maintained accurate records of correspondence and communications.
  • Maintained up-to-date knowledge of industry trends and best practices.
  • Utilized office software for document creation and data management.
  • Collaborated with team members to ensure timely document delivery.
  • Provided administrative support to staff during election periods.
  • Managed confidential information with discretion and integrity.
  • Assisted in organizing and scheduling meetings for election-related activities.
  • Adhered to strict confidentiality standards when dealing with sensitive information.
  • Provided technical support and training to new stenographers when necessary.
  • Organized and maintained records of dictated material for future reference.
  • Assisted in the preparation of reports by collecting relevant information from audio sources.
  • Transcribed speeches, meetings, and other audio recordings into written documents.
  • Edited transcribed documents for grammar, punctuation, and spelling errors.
  • Operated a stenotype machine to record spoken words at high speeds.

Education

Master of Science - MANAGEMENT AND HUMAN RESOURCE STRATEGY

KNUST
KUMASI, GHANA
11-2023

BBA - Management

UNIVERSITY OF EDUCATION, WINNEBA
KUMASI CAMPUS
08-2015

ARCHBISHOP PORTER GIRLS POLYTECHNIC
ELMINA
08-2005

OFORI PANIN SENIOR SECONDARY SCHOOL
AKYEM KUKURANTUMI
10-1999

Skills

  • Election administration
  • Voter registration management
  • Electoral logistics coordination
  • Public engagement strategies
  • Report writing
  • Effective communication
  • Polling station supervision
  • Voter education
  • Election management
  • Public information

Languages

ASANTE TWI
First Language
English
Proficient (C2)
C2

Timeline

ACTING DISTRICT ELECTORAL OFFICER

ELECTORAL COMMISSION GHANA
04.2024 - Current

ELECTORAL OFFICER

ELECTORAL COMMISSION GHANA
03.2022 - 04.2024

ASSISTANT ELECTORAL OFFICER

ELECTORALL COMMISSION GHANA
10.2019 - 03.2022

ADMINISTRATIVE SECRETARY

ELECTORAL COMMISSION GHANA
01.2008 - 07.2019

STENOGRAPHER SERETARY

ELECTORAL COMMISSION GHANA
08.2006 - 01.2008

Master of Science - MANAGEMENT AND HUMAN RESOURCE STRATEGY

KNUST

BBA - Management

UNIVERSITY OF EDUCATION, WINNEBA

ARCHBISHOP PORTER GIRLS POLYTECHNIC

OFORI PANIN SENIOR SECONDARY SCHOOL

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HENRIETTA CHEMPHE SARPONG