Summary
Overview
Work History
Education
Skills
Websites
Certification
Accomplishments
Volunteer Experience
References
Timeline
Generic

Gabriel Djanie Kotei

Accra

Summary

Administrative and Project Assistant with hands-on experience in supporting finance, procurement, logistics, and diplomatic engagements at the British High Commission. Adept at coordinating high-level visits, maintaining financial compliance, and managing supplier relationships. Strong communicator with proven problem-solving abilities, ensuring smooth office operations and stakeholder satisfaction.

Overview

4
4
years of professional experience
1
1
Certification

Work History

Procurement, Finance, Risk, Project Management & Administrative Assistant

British High Commission
Accra
10.2024 - Current
  • Coordinated logistics for international visits, including travel, hotel bookings, and visitor support.
  • Scheduled meetings, managed calendars, and maintained accurate minutes and documentation.
  • Reconciled daily bank statements, processed invoices, and ensured compliance with financial policies.
  • Managed procurement pipelines, and maintained supplier records and contracts.
  • Tracked budgets, prepared monthly financial reports, and assisted with supplier payment issues.
  • Supported the delivery of development projects by managing timelines, documentation, and compliance.
  • Acted as the first point of contact for administrative and visitor inquiries, ensuring smooth operations.

Data Labeler

Datamaker
Remote
09.2023 - 12.2023
  • Labeled over 10,000 images to train AI models, resulting in a 15% improvement in model performance.
  • Identified and corrected inconsistencies in labeled data, increasing overall data accuracy.

Intern

J.H. Nketia Archives
06.2023 - 08.2023
  • Maintained accurate digital and physical records, enhancing archival system efficiency.
  • Assisted in the preparation of progress reports and management of project documentation.

Merchandiser

DigitallMall
Accra
10.2022 - 01.2023
  • Boosted sales by 15% through strategic product placement and merchandising.
  • Conducted inventory checks and organized store displays to company standards.
  • Collaborated with vendors to ensure timely delivery of merchandise.
  • Maintained a clean and organized work environment at all times.
  • Established processes for tracking damaged goods returns from retail outlets.
  • Performed regular price checks on select items throughout the store location.
  • Regularly monitored store shelves to ensure product availability, restocking and rotating merchandise as needed.

Records Office Intern

Ministry of Communication
Accra
10.2021 - 12.2021
  • Streamlined filing and recordkeeping operations to enhance document accessibility.
  • Dispatched important letters to various ministries to expedite work processes.
  • Assisted with meeting preparation including photocopying materials and setting up conference rooms.
  • Greeted visitors and directed them to the appropriate staff members or departments.

Education

Bachelor of Arts - Leadership in Education and Information Studies

University of Ghana
Accra, Ghana
02.2025

Skills

  • Office administration and record management
  • Procurement and supplier coordination
  • Financial reporting and invoice management
  • Stakeholder engagement
  • Travel and logistics planning
  • Project documentation and tracking

Technical skills: Microsoft Office Suite, Outlook, and Google Workspace

Soft skills: Attention to detail, team collaboration, communication, time management, Problem solving

Certification

  • Contract management, British High Commission
  • Risk management, British High Commission
  • Artificial Intelligence Career Essentials, ALX, 03/01/24
  • Virtual Assistant Training, ALX Ghana, 09/01/24 - 10/31/24
  • Data labeling trainee, Datamaker Ghana, 01/01/23 - 05/31/23

Accomplishments

  • Successfully coordinated over six international visits, ensuring seamless logistics, accommodation, and meeting scheduling at the British High Commission
  • Improved financial reporting efficiency by streamlining invoice tracking and reconciliation processes for the financial year
  • Increased data accuracy by identifying and correcting over 100 labeling errors during AI data annotation tasks during my time at Datamaker
  • Boosted merchandise sales by 15% through innovative display strategies at DigitalMall
  • Contributed to a 10% improvement in operational efficiency during internship at the Ministry of Communication and Digitalisation through proactive support and collaboration

Volunteer Experience

  • Gender Month Planning Team, British High Commission, supported planning, logistics, and ushering for the 'Ambassador for a Day' event promoting women's empowerment
  • Logistics and operations staff, Life-Link MUN, contributed to the successful coordination of Model UN events

References

References available upon request.

Timeline

Procurement, Finance, Risk, Project Management & Administrative Assistant

British High Commission
10.2024 - Current

Data Labeler

Datamaker
09.2023 - 12.2023

Intern

J.H. Nketia Archives
06.2023 - 08.2023

Merchandiser

DigitallMall
10.2022 - 01.2023

Records Office Intern

Ministry of Communication
10.2021 - 12.2021

Bachelor of Arts - Leadership in Education and Information Studies

University of Ghana

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Gabriel Djanie Kotei