Felix Gyasi Asianoa

A. JOB SUMMARY

• Strategizing to find cost-effective deals and suppliers. Discovering best ways to cut procurement expenses so that the company can invest in growth and people.

B. JOB SPECIFIC DUTIES AND RESPONSIBILITIES

• · Devise and use fruitful procurement and sourcing strategies
• · Discover profitable suppliers and initiate procurement partnerships
• · Maintain a preferred list of suppliers
• · Maintain complaints database.
• · Liaise with Procurement Committee Secretary for approved list of purchases for the quarter
• · Negotiate with external vendors to secure advantageous terms (minimum of 3 quotations)
• · Submit invoices to Procurement Sub-Committee for selection of vendor
• · Finalize purchase details of orders and deliveries (issuing of LPOs)
• · Draft sale and purchase agreements for goods more than the approved limit
• · Prepare approval memos for printing items with designated agencies
• · Ensure adherence to agreed turnaround time for printing
• · Prompt Internal Audit to check on delivered items
• · Follow up with stores for store receipt voucher, VAT invoice and waybill
• · Process payment of procured goods attaching -local purchase order, sale & purchase agreement, supplier’s waybill, stores receipt voucher and VAT invoice
• · Track and report key functional metrics to reduce expenses and improve effectiveness
• · Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• · Assist in handling company cars documentation
• · Payment of police guard duties and specie duty fees
• · Purchasing of fuel coupons for trekking Duties
• · Correspondence between the Bank & Service Providers
• · Purchasing of stamps and other ad hoc stationery requests
• · Purchasing of refreshment for meetings and water for Heads of departments, Branch managers and meetings.
• · Making travel arrangements for staff (both local and foreign)
• · Liaising with the Bank’s Telco provider(s) for the purchasing of staff phones, recharge Phone cards, payment of bills, general enquiries etc.
• · Managing physical and electronic mail and other day-to-day administrative duties as required.
• · Ensure proper documentation of items purchased including inventory of non-consumable items
• · Ensures suppliers are paid after the delivery of items by effectively completing the required documentation
• · Maintain records of purchases and prepare the necessary returns for accounts
• · Inventory management and stock control
• · Contribute to the achievement of the Bank's Quality Objectives and improve upon the Quality Management Systems applicable to the Role