Deborah Caesar

• Serves as liaison between students and College; being the first point of contact to receive students’ complaints and inquiries and forwarding them to Dean.
• Responsible for filing and maintaining College’s database system.
• Drafts official correspondence and shares with staff and students accordingly.
• Coordinates and facilitates meetings, workshops, and other events on behalf of the College
• Responsible for processing and requisition of monthly expenditure petty cash.
• Serves as rapporteur during meetings and shares reports accordingly

• 1. Coordinated and provided technical support for capacity development of instructors of Technical institutions in CBT delivery.
• 2. Provided technical and logistical support to CBT curriculum experts and C-TVET officials in preparing, coordinating, and delivering programs.
• 3. Planned and Organized forums and curriculum development workshops.
• 4. Liaised with gender specialist to process consultant’s payment

Project Management

• Assisted in preparation of Annual Workplan and Activity for project implementation.
• Prepared Concept Notes and Terms of Reference (ToR) for individual consultants and suppliers.
• Developed and maintained contacts with counterparts in government departments and external service providers.
• Assisted in preparation of budget-related reports and statistics to support preparation of program.
• Part of the team that conducted survey on inclusiveness of Youth with disabilities.
• Administrative & Finance
• Maintained official travel plan by making travel and accommodation arrangements and coordinated security requirements for staff.
• Undertook quality control of outgoing documents for accuracy of information.
• Assisted in preparation of documents for presentations on project activities.
• Responsible for efficient and accessible filing system.
• Responsible for registration of external collaborators and suppliers in IRIS.
• Organized and coordinated meetings, training workshops, and other events.
• Responsible for initialization of processes for payment to suppliers and consultants.
• Rapporteur for meetings
• Responsible for stores management and ensuring adequate supply of office logistics

Achievement
1. I was part of the team that organized the ILO Centenary Celebration.
2. Undergone training in field research, reporting, and data collection on the inclusiveness of Youth with disabilities.
3. Part of the team that conducted a survey on the impact of COVID-19 on jobs and skills.

• Consultancy Services
• Trained and registered facilitators with Commission for Technical and Vocational Education & Training (CTVET).
• Registered Training Centre with Registrar General’s Department.
• Registered Training Centre with Commission for Technical and Vocational Education & Training (CTVET).
• Regularization and accreditation of Training Centre.
• Developed proposals for sponsorship for the Centre.
• Drafted letters, memos, reports, and Activity Workplan.
• Administrative Functions
• Responsible for general management and supervision of the Resource Centre.
• Responsible for the supervision of staff and trainees.
• Researched and liaised with industries to link trainees for Workplace Experience Learning
• Conducted monitoring of trainees who undergo Workplace Experience Learning (WEL) in various industries.
• Procured stationery and tools for training
• Oversaw schedule management and protocols for orientation, registration, and related activities.

Achievements
1. Designed Terms of Reference for facilitators and Administrative Secretary.
2. Designed code of conduct for the Organization (facilitators & trainees)
3. Designed training programs for both trainees and facilitators.
4. Selected and orientated applicants for a training program.

• Provided Administrative and Project support in implementing the GSTDP, a US$ 70 Million demand-driven World Bank/ DANIDA jointly funded project which seeks to support the private sector to develop skills and acquire innovative technology for increased production, competitiveness, and job creation; and the Development of Skills for Industry Project (DSIP), a US$125 Million AfDB intervention to strengthen institutional support to skills development in Ghana.
• Administrative Assistant
• Responsible for scheduling the official travel plan for staff.
• Managed and maintained day-to-day office administration of the organization.
• Developed TORs for consultants and served as team leader on project teams for joint missions with government Agencies, World Bank, DANIDA and AfDB
• Ensured efficient records management and office communication delivery and implementation.
• Facilitated the review and development of TVET and Entrepreneurship manuals, evaluation reports, annual project reports, CBT curricula and training modules, strategic plans, and, Project Work plans.
• Supervised office assistant, security personnel, front desk Executive officer, and drivers.
• Facilitated procurement and ensured an adequate supply of office logistics.
• Conducted due diligence on applicants by a critical review of all related documents before grants are awarded.
• Responsible for field works in the area of monitoring and evaluation of grantees.
• Assisted technical officer in preparation of grantees’ payment voucher
• Organized and facilitated meetings, workshops, fora, and stakeholder engagements.
• Provided orientation for newly recruited staff.
• Responsible for the update of the Fixed Asset Register for all donor-funded projects.
• Responsible for allocation and maintenance of all project vehicles.
• Drafted correspondence such as letters, memoranda, and terms of reference.

Achievements
1. Established an efficient database for all official forms, letters, and documents reducing delays.
2. Facilitated the organization, registration, training, and implementation of a National Bursary Scheme for over 38 selected districts across the country.
3. Introduced reports writing for interns and national service to sharpen their writing and communication skills.
4. Designed a certificate and testimonial for interns and national service personnel.

• Instituted systems and procedures for human resource functions, which brought more consistency and reduced mistakes.
• Ensured effective and efficient records management and filing systems.
• Drafted and typed letters and memos.
• Received and registered letters.
• Attended to visitors and dispatched letters to various offices /agencies.
• Carried out other Administrative duties assigned by Directors, Public Relations, and Human Resource Departments.

Achievement

Performed effective office management activities to keep departments in good working condition

• Interacted with visitors by phone, email, or in-person to provide information.
• Delivered clerical support by handling range of routine and special requirements.
• Responsible for filing, receiving, and registration of correspondence.
• Provided orientation for new interns in various departments.
• Assigned running numbers and volume to letters and memos.
• Dispatched letters to various departments and organizations.
• Carried out other supervisory and administrative duties for the department.