Bright Asare Akuffo
Accra
Summary
Document management professional prepared to contribute high standards and results-oriented mindset. Extensive experience in managing document workflows and optimizing storage solutions. Known for collaborative team efforts and adaptability to evolving project requirements. Proficient in document control systems and regulatory compliance.
Experienced with document control systems, ensuring accurate and efficient management of records. Uses advanced organizational skills to maintain order and accessibility of critical documents. Track record of enhancing compliance and operational efficiency through meticulous documentation practices.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Project Document Manager
ASPAC International
01.2023 - Current
- Streamlined workflows for document management, resulting in increased productivity and reduced processing time.
- Implemented scanning technology to digitize physical documentation, creating a more accessible archive while minimizing physical storage needs.
- Investigated and resolved variances in digital and physical records to promote record integrity.
- Supported project managers by maintaining up-to-date records of project progress, enabling informed decision-making throughout the project lifecycle.
- Maintained version control for critical documents, ensuring accuracy and preventing costly errors in the final product.
- Conducted regular audits on documentation processes, identifying areas for improvement and implementing necessary changes.
- Enhanced collaboration across departments by introducing a centralized platform for sharing documents securely.
- Assisted in the preparation of technical reports, ensuring accurate representation of data through careful proofreading and editing efforts.
- Improved document organization by implementing a comprehensive filing system for easy retrieval and access.
- Safeguarded sensitive information through strict adherence to security policies and proper handling of confidential documents.
- Collaborated with cross-functional teams to ensure timely completion of document-related tasks, enhancing overall project efficiency.
- Trained new employees on document management procedures, promoting adherence to established protocols and best practices.
- Reduced costs by optimizing printing processes and promoting digital solutions for document sharing among team members.
- Managed electronic databases for efficient storage and retrieval of vital company documents, improving accessibility for authorized personnel.
- Developed and enforced document control procedures to maintain consistency and quality across all departments.
- Facilitated seamless transitions between projects by efficiently transferring knowledge through thorough documentation handovers.
- Expedited approval processes by establishing clear communication channels between various departments involved in reviewing critical documents.
- Managed file archival and information retrievals.
- Transmitted documents, organized revisions and tracked changes.
- Manipulated and converted documents to meet needs of individual personnel or projects.
Document Controller
China Harbor Engineering LTD
04.2017 - 09.2022
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Provided support for document controls and worked with contract documents.
- Developed user-friendly templates for frequent use, standardizing documentation across departments and projects.
- Assisted in the development of comprehensive Document Control Plans tailored specifically to individual projects or clients'' needs.
- Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
- Provided comprehensive training to new hires on company-specific document control procedures, contributing to a smoother onboarding experience.
- Managed technical documentation flow of engineering, project management, and construction activities.
- Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
- Coordinated with external vendors and partners in acquiring essential project documents, ensuring seamless integration into internal systems and databases upon receipt.
- Contributed to ongoing process improvements by participating in regular meetings with key stakeholders to discuss challenges, successes, and opportunities related to document control practices.
- Demonstrated adaptability by quickly learning new software platforms and adjusting processes as needed to accommodate evolving project requirements or client preferences.
- Optimized workflow efficiency by proactively identifying bottlenecks in the document management process and proposing solutions for improvement.
- Maintained strict compliance with industry regulations governing document retention periods, archiving obsolete materials promptly and securely when required.
- Supported quality assurance efforts by conducting thorough audits of existing documentation and making necessary revisions as needed.
- Established and managed document distribution matrix and document control register.
- Reduced errors in documentation by maintaining consistent formatting and proofreading for accuracy.
- Carefully reviewed all documents and reports for completeness and accuracy.
Education
Specialization Certificate - Construction Management
Columbia University
New York06-2025
Graduate Certificate - Managing Major Engineering Projects Specialization
University of Leeds
Leeds02-2025
Certificate - Management
University of California, Irvine
Carlifornia01-2025
Certificate - Microsoft Excel Essential Skills
Macquaire University
Australia01-2025
Graduate Diploma - Graduate Diploma-Legal Studies
Institute of Commercial Management (ICM-UK)
London01-2017
Skills
- Records management
- Content management
- Information management
- Document control
- Metadata management
- Deadline management
- Meeting facilitation
- Stakeholder management
- Teamwork
- Problem-solving
- Time management
- Attention to detail
- Multitasking
- Problem-solving abilities
- Organizational skills
- Excellent communication
- Multitasking Abilities
- Team collaboration
- Effective communication
- Decision-making
- Adaptability and flexibility
- Self motivation
- Interpersonal skills
- Training and development
- Document review
- Time management abilities
- Written communication
- Project management
- Data management
Certification
- Autodesk360 Document Management System certification by Autodesk
- AutoCAD- Architecture certification by LinkedIn.
- Extensive usage of other document control system such as PMweb and Sharepoint.
Additional Information
Projects Completed
- Tema MPS port new port and expansion project -2017-2020
- Tema LNG gas terminal - 2020-2022
- Wenchi water supply project and The Gambia-Banjul water supply project -2023-2025
Timeline
Project Document Manager
ASPAC International
01.2023 - Current
Document Controller
China Harbor Engineering LTD
04.2017 - 09.2022
Specialization Certificate - Construction Management
Columbia University
Graduate Certificate - Managing Major Engineering Projects Specialization
University of Leeds
Certificate - Management
University of California, Irvine
Certificate - Microsoft Excel Essential Skills
Macquaire University
Graduate Diploma - Graduate Diploma-Legal Studies
Institute of Commercial Management (ICM-UK)
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