SARAH CROOKES
Kanifing South
Summary
Multi-faceted Logistics Specialist with solid history of streamlining operations and trimming cost. Reliable and results-driven supply chain manager delivering stellar aptitude for organization, superb people skills and reputation for utmost integrity. Eager to increase productivity and client satisfaction.
Overview
23
23
years of professional experience
Work History
Senior Procurement & Logistics Assistant (Unit Lead)
International Organization for Migration (IOM)
2020.06 - Current
- Provide supervision, guidance and assistance to the Procurement and Logistics Unit in the CO to analyze procurement requests, identify Service Providers, and evaluate information regarding vendors' performance in the areas of quality, prices, and delivery of goods and services in line with IOMs procedures and processes
- Organize and maintain proper procurement and filing systems as well as records keeping management in relation to the projects
- Manage and conduct overall Procurement & Logistics actions within CO including property and assets control, supply, and contractual agreements for services and maintenance
- Liaise with the RMO, the Program Managers regarding all Procurement, Logistics and service requirements, in order to consolidate overall procurement (or service) requirements and optimize purchasing power; propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Procurement & Logistic procedures
- Supervise to ensure through established procedures, that all received goods are in accordance with the terms and specifications of the respective PO and make sure to get the proper management of the assets: checking in PRISM, physical counting, labeling assets, modifying assets assignment form, updating all the information movement and control of the mission assets, including the sub regional offices established in the country
- Participate in Inter-agency discussions, including the procurement Working Group and Logistics Cluster
- Supervise all other logistic services, including maintenance of building and other common support services at the CO
- Assist in the coordination of vehicle controls, supervision of drivers and management of staff movements
- Communicate in a timely manner with Project Managers, Resource Management Officer, and the Chief of Mission any potential obstacles or issues that would impede program activities
- Ensure all Procurement and Logistics transactions are appropriately tracked and documented through PRISM and maintain a tracking system for Expendables, fast-moving goods and for fixed assets assigned to staff
- Monitor and maintain the vendor database, contractor accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the CO
- Monitor the vendors for compliance
- Undertake physical inventory of the assets in CO and update it on a periodic basis; implement effective systems for assets management; ensure that appropriate record is kept on assets disposal.
Procurement, Logistics & Supply Chain Consultant
International Organization for Migration (IOM)
2019.10 - Current
- Identify local service providers based on each activity's need
- Analyze and evaluate that vendor's performance in terms of quality, prices, delivery, and equipment are in conformity with the organization's requirements
- Liaise with in-location intergovernmental and non-governmental agencies in order to utilize their respective procurement networks when necessary
- Ensure local administrative and finance procedures are in place and followed in accordance with the IOM regulations, specific to voucher systems
- Coordinate with the RMO (Resources Management Officer) and Logistics and Procurement Officer on the planning for procurement and logistic needs of the SSS II-CMR project
- Confirm terms of payment and delivery conditions in order to prepare Purchase Orders (PO)
- Prepare Pro-forma purchase Orders
- Ensure the appropriate level of authorization is received prior to releasing the orders
- Follow up on PO status and keep abreast of availability of goods or any changes that may affect or modify the pre-determined conditions
- Conduct tracking and reporting of service provision status
- Support motor transport management needs including fleet management, driver testing, vehicle maintenance, registration and insurance and related machinery and equipment
- Supervise the overall repair and maintenance of all fleet vehicles and generators for SSS II-CMR project
- Assist the Logistics and Procurement Officer in establishing a tracking system to account for commodities, supplies, equipment and project assets in Banjul
- Monitor the tracking system and ensure that it is functioning properly
- Assist the Logistics and Procurement Officer in asset inventory tracking for project
- Organize and maintain proper procurement and filing systems as well as assist RMO and Logistics and Procurement Officer in records keeping management in relation to the project
- Ensure regular voucher inventory and retrieval from vendors, for records and payment purposes.
Assistant Bulk Supply Manager
Gambia National Petroleum Corporation (GNPC)
2018.10 - 2020.02
- Managing all marketing for the company and activities within the marketing department
- Developing the marketing strategy for the company in line with company objectives
- Coordinating marketing campaigns with sales activities
- Overseeing the company's marketing budget
- Overseeing the accurate and timely delivery of Fuel products to all GNPC service stations
- Managing storage and shipping processes for petroleum products supplied by GNPC
- Develop an active process for measuring supply inventory for service stations and determining purchasing needs based on quarterly and annual figures
- Stay up to date with industry trends and establish long-term purchasing agreements with vendors when it is beneficial to the company.
Assistant Marketing Manager
Gambia National Petroleum Corporation (GNPC)
2018.03 - 2018.10
- Managing all marketing for the company and activities within the marketing department
- Developing the marketing strategy for the company in line with company objectives
- Coordinating marketing campaigns with sales activities
- Overseeing the company's marketing budget
- Overseeing the accurate and timely delivery of Fuel products to all GNPC service stations
- Managing storage and shipping processes for petroleum products supplied by GNPC
- Develop an active process for measuring supply inventory for service stations and determining purchasing needs based on quarterly and annual figures
- Stay up to date with industry trends and establish long-term purchasing agreements with vendors when it is beneficial to the company.
Customer Service Adviser / Procurement Assistant
AXA Travel Insurance
2015.08 - 2018.02
- Manage and develop the internal and external relationships, which allow the claims function to operate efficiently and effectively
- Take ownership and responsibility of customer enquiries politely and efficiently
- Ensure the claims system is accurate and always up to date
- Process priority claims as determined by the policy and ensure that all claims are investigated thoroughly to minimize risk of fraud
- Ensure that claims are processed in accordance with policy, settled in accordance with insurer's liability and all decisions communicated to the insured effectively.
Personal Assistant (Voluntary)
Mr William Campbell
2012.10 - 2015.08
- Managing diaries and organizing meetings and appointments
- Booking and arranging travel, transport and accommodation
- Organizing events and conferences
- Reminding Mr Campbell of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems.
Assistant Engineer / Procurement Officer (Assistant)
Gambia National Petroleum Company
2008.08 - 2012.08
- Liaising with geoscientists, production and reservoir engineers, and commercial managers to interpret well-logging results and predict production potential
- Compiling detailed development plans of reservoir
- Performance using mathematical models to ensure maximum economic recovery
- Purchase order processing, to include supplier and relationship management, quotations, order processing, collections and returns, collation of key performance indicators and reporting non-conformance issues
- Administration includes goods in, stock management, production creation, raw materials, obsolete stock and waste management
- Building and asset management, to include updating maintenance and service logs and arranging contractor visits.
Assistant Supervisor / Personal Assistant / Tutor
The Gambia YMCA Computer Training Center
2001.07 - 2012.08
- Running of the day-to-day affairs of the computer training center
- Registering and recruiting new students
- Purchasing essential items for the center for the computer center
- Dealing with students complains and concerns on a daily base
- Completing professional and personal errands.
Education
Msc in Procurement, Logistics and Supply Chain Management -
University of Salford
07.2017
The Gambia Civil Service Induction Course -
Management Development Institute
04.2011
PDVSA Venezuela
12.2010
BSc Petroleum Management -
National Taipei University Of Technology
05.2008
Chinese Petroleum Company
08.2007
Cultural Exchange Program (Summer Internship) -
Aurora University
09.2003
West African Examinations Council Senior Secondary Examinations Certificate (Equivalent to GCSE's) -
Gambia Methodist Academy
05.2003
Skills
- IELTS (Academic) 8.0
- French (Beginner)
- Chinese (Beginner)
- Shipping and receiving
- Inventory management procedures
- Warehouse Operations
- Company Procedure Adherence
- Spreadsheet tracking
- Invoicing and shipping documentation
References
- Mr Adama Mbaye, Supply Chain Officer, IOM-Ghana(Resident),Togo, Benin, +233 593 914 126, ambaye@iom.int
- Mr Joseph Axelson-Kanu, Resource Management Officer, International Organization for Migration The Gambia, (+220) 3303169, jkanu@iom.int
- Mr Poncelet Ileleji, Director - University Innovation POD(UNIPOD), University Road, P.O BOX 82, Juba, South Sudan, +211 822 660 812, poncelet.ileleji@undp.org
Timeline
Senior Procurement & Logistics Assistant (Unit Lead)
International Organization for Migration (IOM)
2020.06 - Current
Procurement, Logistics & Supply Chain Consultant
International Organization for Migration (IOM)
2019.10 - Current
Assistant Bulk Supply Manager
Gambia National Petroleum Corporation (GNPC)
2018.10 - 2020.02
Assistant Marketing Manager
Gambia National Petroleum Corporation (GNPC)
2018.03 - 2018.10
Customer Service Adviser / Procurement Assistant
AXA Travel Insurance
2015.08 - 2018.02
Personal Assistant (Voluntary)
Mr William Campbell
2012.10 - 2015.08
Assistant Engineer / Procurement Officer (Assistant)
Gambia National Petroleum Company
2008.08 - 2012.08
Assistant Supervisor / Personal Assistant / Tutor
The Gambia YMCA Computer Training Center
2001.07 - 2012.08
Msc in Procurement, Logistics and Supply Chain Management -
University of Salford
The Gambia Civil Service Induction Course -
Management Development Institute
PDVSA Venezuela
BSc Petroleum Management -
National Taipei University Of Technology
Chinese Petroleum Company
Cultural Exchange Program (Summer Internship) -
Aurora University
West African Examinations Council Senior Secondary Examinations Certificate (Equivalent to GCSE's) -
Gambia Methodist Academy
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