Anita Benefo

• Coordinated accounts payable functions and improved workflow for close to 100 staff members.
• Preparation of weekly cash forecasts with clear and transparent variance analysis
• Monthly cashflow report
• Monthly reconciliation of top 20 vendor accounts
• Monthly reconciliation of all bank cards (debit / credit / Express)
• Monthly reconciliation of VAT input account
• Developed project reports for senior management to outline expenditures, vendor spend and forecasting.
• Partnered with finance team to complete month-end accruals and account reconciliations.
• Ensure that vendor queries are responded to a timely manner within 24 hours of receipt of query.
• Updated vendor exemption documents in a spreadsheet and supporting letters
• Ensured our days payable outstanding does not exceed 60 days
• All vendor transactions which are more than a month period should have a contract in place
• Closely monitored accounts to post timely payments and resolve billing discrepancies.
• Observed strict confidentiality regulations to maintain data security.
• Matched purchase orders with invoices and recorded necessary information.
• Managed and responded to correspondence and inquiries from bank and vendors.
• Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
• Input financial data and produced reports using Xero.
• Followed up overdue payments and payment plans from clients to establish good cash flow.

• Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel.
• Drafted and distributed invoices for outstanding payments.
• Managed team petty cash and account transactions.
• Monitored and updated 15 employees database and managed scheduling for team.
• Preparation of Financial Statements and tax returns
• Preparing Securities and Exchange Commission Monthly report
• Preparation of fund report
• Assist in preparation of Capital Return to investors
• Filling of Corporate tax, Income tax, VAT, withholding tax and all other statutory obligations as required by Ghana laws
• Manage and maintain asset register
• Work with external auditors during annual audit.
• Document financial transactions by entering account information in tally by way of journals and ledgers
• Document financial transactions by entering account information in tally by way of journals and ledgers
• Prepare and issue invoices to portfolio companies

Other Administrative responsibilities:

• Managing CEO's diary
• Assist staff to acquire destination visas by putting all documents together,
• Make travel arrangements for staff who are embarking on trips by booking hotels and getting best deals for their Air ticket,
• Prepping for board and management meetings,
• Make sure repairs and replacement works are carried out effectively and general office maintenance.

• Preparation of Daily Accounts Management reports covering receivables from customers and payables to vendors.
• Scanning and management of invoices to Nestle Ghana,
• Monthly local vendors reconciliation,
• Monthly stock taking at various warehouses managed by Nestle.
• Reporting activities on daily, weekly and monthly departmental operational review meetings,
• Ensuring that local invoices were processed, and vendors paid on time.
• Furnished vendors with their Tax Clearance Certificates upon request.
• Documenting financial information in SAP

• Member of Institute of Chartered Accountants Ghana.