Execute the learned processes and ideas during the working and training period for the benefit of the organization. Prepare and update myself to follow the disciplinary and goal achievement keys for the betterment of the organization.
Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.
Overview
7
7
years of professional experience
Work History
Warehouse Officers & Account Management
Sethi Brother Inc
Tema
08.2024 - Current
Prepare and generate accurate and timely invoices for products or services rendered.
Verify the accuracy of billing data and resolve any discrepancies.
Manage billing cycles and ensure invoices are sent out promptly.
Coordinate with relevant departments to gather necessary billing information.
Communicate with clients regarding billing inquiries, discrepancies, and issue resolution.
Provide excellent customer service to address client concerns and maintain positive relationships.
Maintain organized and up-to-date records of billing transactions.
Prepare and maintain reports related to billing activities.
Monitor and track payments received.
Coordinate with the accounts receivable team to ensure timely payment processing.
Generate and analyses billing reports for management review.
Provide regular updates on billing performance and key metrics.
Investigate and resolve billing discrepancies or issues.
Collaborate with internal teams to address any challenges related to billing processes.
Ensure all billing activities comply with legal, regulatory, and company standards.
Support audit processes by preparing required documentation and addressing auditor inquiries related to billing and financial transactions.
Post and process journal entries to ensure all business transactions are recorded.
Update accounts receivable and issue invoices.
Update accounts payable and perform reconciliations.
Recording and reviewing expenses, payroll, etc.as assigned.
Prepare and submit weekly/monthly reports.
Assist senior accountants in the preparation of monthly/yearly closing.
Preparation, analysis, and verification of accounting records, financial statements, and reports to ensure accuracy and adherence to reporting and procedural standards.
Maintain the general ledger operations.
Record and process employee expense reports.
Managed inventory levels and ensured accurate stock counts for efficient operations.
Coordinated shipping and receiving processes to maintain timely deliveries.
Assisted in training new staff on safety protocols and operational procedures.
Collaborated with team members to streamline workflow and improve efficiency.
Collaborated with management team on developing strategies for improving efficiency.
Resolved discrepancies between physical inventories and system reports.
Adhered to company policies related to safe handling of hazardous materials.
Coordinated with internal departments on production scheduling requirements.
Responded quickly to customer inquiries regarding order fulfillment issues.
Coordinated with vendors regarding delivery schedules and product availability.
Organized shelves, racks, bins, and other storage areas in an orderly manner.
Monitored stock levels to ensure adequate supplies of materials on hand at all times.
Traced missing material and shipments through vendor and customer communications.
Warehouse Operation Executive
Elofic Industries Limited
06.2023 - 08.2024
Assist Warehouse Manager with hiring and training new employees.
Prepare Goods Receipt Note through SAP for actual goods received, shortage, wrong & substandard materials.
Ensure that all stock is stored in correct location in the warehouse.
Conducts physical inventory, compares result to SAP inventory and reconciles any difference.
Planning the daily activities to achieve the target as per planning.
Able to do Finished Goods dispatches in a timely manner and according to schedule.
Ensure Invoicing as per customer order within 24 Hours.
Timely delivery of customer Invoices.
Monitor and maintain minimum stock level for frequently used items.
Strong knowledge of warehousing Key Performance Indicators (KPIs) Hands-on experience with warehouse management software and databases.
Material schedule as per requirements for Customer.
Ensuring the FIFO wise material dispatch.
Ensuring the safe and timely pick-up and delivery of shipments.
Manage transportation & tracking our load.
Prepare daily MIS like GRN Report, Sales Report & Stock Report the Send to Senior Manager.
Overall Responsibilities: Inventory Control, Report to the Senior Manager for Daily Activity, Stock maintenance, Coordinating with Transportation, Co-ordination & communication with Dealers & division regarding damages.
Warehouse Executive in Inbound
Firstcry.com (Brainbees Solution Pvt Ltd)
02.2022 - 06.2023
At the time of Receiving goods Check Address, GST No & Purchase Order No., Check Total Boxes as per LR / Docket No.
Open all the Received boxes and check the PO Copy & Invoice Copy.
Physical Verification of all the Material Like Product Name, Packing Size, MRP, Expiry, Quantity etc.
Responsible for receipt and storage of all material in the formulation warehouse.
Preparation of GRN and maintaining the stock ledger.
RTV (Return to Vendor) of Damage & Short Material & Segregate Vendor wise & Store in Quarantine Area as per Vendor wise.
Receive CR (Customer Return) & check all the Received Material & Do GRN as per SOP.
Managed inventory control process to restore back stock, control costs and maintain distribution levels to meet customer needs.
Notify appropriate departments when supplier non-conformance or shortage/overages are found.
Daily allocation and monitoring of tasks and duties.
Produce internal performance reporting in order that throughput, quality and trends can be monitored and assessed.
Monitoring manpower and it's optimum utilization.
Ensuring MIS reports are prepared and sent to respective Manager.
Checking for any pending work and give instructions to carry out those to respective person.
Ensure maintain daily productivity.
Prepare daily MIS like GRN, QC, Receiving & Throughput Report.
Strong knowledge of warehousing Key Performance Indicators (KPIs) Hands-on experience with warehouse management software and databases.
Warehouse Supervisor in Operation
Kamal Transifters Pvt Ltd
Ahmedabad
10.2019 - 12.2021
Coordinating and monitoring supply chain operations.
Utilizing logistics IT to optimize shipping and transport procedures.
Recruit and coordinate logistics staff (e.g. truck drivers) according to availability and requirements.
Managed inventory control process to restore back stock, control costs and maintain distribution levels to meet customer needs.
Offered hands-on assistance to customers, assessing needs and maintaining current knowledge of consumers' preferences.
Maintaining departmental file and documents.
Prepare accurate reports for upper management.
Track orders to ensure timely deliveries.
Ensuring the safe and timely pick-up and delivery of shipments.
Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities.
Managed successfully in fast-paced environment through proactive communication and positive feedback.
Handled customer service by dealing with complaints, organizing stock and answering customer questions.
Maintained positive customer relationships by responding quickly to customer service inquiries.
Responsible for all the inbound and outbound movement of stores.
100% Inventory accuracy system v/s physical stock.
Generate E-Way bills for outward supply.
Circulate the E-Way Bill to Transporter for timely dispatch of goods.
Overall Responsibilities: Inventory Control, Reporting to the client on daily activities, Stock maintenance, Coordinating with Transportation, Co-ordination & communication with Dealers & division regarding damages.
Education
Bachelor of Technology -
Dr. APJ Abdul Kalam Technical University
Lucknow
Diploma - Electrical Engineering
Six Sigma institute
Rudrapur/UBTER
Intermediate of Science -
G.K.I. College Adampur
BSEB Patna
Matriculation -
BDB School Pachbeniya
BSEB Patna
Skills
Problem Solving
Leadership
Time Management
Communication Skills
SAP SD Module
SAP WMS
Advance Excel
Inventory Management
Dispatch Scheduling
Dispatch Planning
SAP FICO
Tally Prime
Accounts Receivable
MIS Executive
Operations Management
Advance Excel
Internet, Surfing Mail & Outlook
Result oriented, Strong will power
Better planning and Co-ordination
Easily adaptable nature
Co-operative nature and good team spirit
Smart Learner & adaptive
Billing accuracy
Invoice generation
Warehouse management
Customer relationship management
Time management
Expense control
Departmental operations management
Supply chain management
Workflow planning
Inventory control
Effective communication
Procurement coordination
Training
1 Month training in Technocrat Connectivity System (Manufacturing of Harness) Sidcul Pantnagar. (June 2014)
2 Month training in The Vending Company (Production Department) Sidcul Pantnagar. (Jan 2015 to Feb 2015).
6 months DCA Training in Computech Institute.
Disclaimer
I hereby declare that the particulars given here are true to the best of my knowledge and belief and understand that if any information given above is incorrect my candidature is liable to be rejected. Date: Place: Signature (Amit Kumar Singh)
<ul>
<li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li>
<li>Department of Agriculture (USDA) and the U.S</li>
<li>Department of Homeland Security (DHS)</li>
<li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li>
<li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li>
<li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li>
<li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li>
<li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li>
<li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li>
<li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li>
<li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li>
<li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li>
<li>Implemented quality control measures throughout each stage of a project's lifecycle.</li>
<li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li>
<li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li>
<li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li>
<li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li>
<li>Trained junior staff on best practices for managing multiple projects simultaneously.</li>
</ul> at Defense Contracting Activity, LLC<ul>
<li>Spearhead the management and oversight of the National Bio and Agro-Defense Facility (NBAF) project, a pivotal national asset developed in partnership with the U.S</li>
<li>Department of Agriculture (USDA) and the U.S</li>
<li>Department of Homeland Security (DHS)</li>
<li>Collaborate with USDA and DHS stakeholders to ensure a seamless transition of operations and mission capabilities from the aging Plum Island Animal Disease Center (PIADC) to NBAF, ensuring uninterrupted research, diagnostics, and training essential to national security</li>
<li>Lead the operational endurance phase, validating work processes and laboratory setups to guarantee compliance with the highest safety and biocontainment standards, particularly in biosafety level-4 (BSL-4) environments</li>
<li>Act as the hiring manager, conducting interviews and selecting high-quality employees to ensure the success of both DCA and NBAF</li>
<li>Serve as a subject matter expert pert for the payroll system Paychex, overseeing and approving payroll for 63 officers biweekly while managing paid time off and leave requests to maintain the security posture for the facility</li>
<li>Monitor project milestones, providing critical updates to senior management and stakeholders while ensuring alignment with USDA's mission objectives and federal guidelines</li>
<li>Direct the development and execution of strategic initiatives to facilitate efficient collaboration with federal partners, ensuring all laboratory operations adhere to regulatory requirements set forth by the Federal Select Agent Program (FSAP)</li>
<li>Foster a culture of excellence and professionalism within the team, emphasizing rigorous training, safety compliance, and operational integrity as key components of NBAF's mission to safeguard public health and the nation's food supply</li>
<li>Monitored budgeting activities by tracking expenditures and providing regular updates to management.</li>
<li>Analyzed existing processes within a department or organization in order to identify areas for improvement or increased efficiency.</li>
<li>Implemented quality control measures throughout each stage of a project's lifecycle.</li>
<li>Worked closely with senior managers to ensure that all projects were completed according to schedule.</li>
<li>Conducted research on potential vendors, suppliers, contractors and subcontractors for projects.</li>
<li>Provided administrative support to the Project Manager in order to facilitate successful project outcomes.</li>
<li>Prepared monthly progress reports summarizing key accomplishments achieved since the last report.</li>
<li>Trained junior staff on best practices for managing multiple projects simultaneously.</li>
</ul> at Defense Contracting Activity, LLC